HR report is a general report information related to personnel in the enterprise, including data about the number of workers, the situation recruitment, the rate of absenteeism, work performance, training, cost of salaries and bonuses. These reports help managers track trends in hr decision making strategy based on specific data.
In the context of business increasingly depends on data to make decisions, HR report has become an essential tool to help managers grasp quickly the situation of workers, work performance and the fluctuations in hr.
The same Lac Viet SureHCS find out detailed information about HR Report in this article.
1. Overview of HR Report
1.1 HR report what is?
HR report (report hr) is the set of information, data is presented systematically to reflect the situation of hr in an organization at a particular time or in a certain stage. The content of the report may include the number of employees, the rate of the holiday, costs, salary levels, absence, performance, labor, or training results.
Learn a simple way, HR report is a reflection of the real state of business that helps managers not only see the overall picture, but also to detect potential problems given timely solution.
1.2 why businesses need HR report?
In the business environment competitive, where hr is one of the most important assets, making decisions based on feelings is not enough. HR report helps businesses can base clear data to:
- Evaluate the effectiveness of hr policies are applied
- Optimal control of costs related to labor
- Trend analysis the holiday, absence to put in place measures to retain talents
- Increasing transparency in the internal administration
1.3 Who uses HR report in business?
HR report is not just for the hr department. The management level, various are wishing to use this report with the own goal:
- Leadership (CEO, COO): track the overall situation, personnel, service strategy development.
- Hr manager (HR Manager): process control operation and adjustment policies in a timely manner.
- Professional C&B: tracking, payroll, benefits, personnel budget.
- Recruiting department: analyze data to optimize recruitment process, building the candidates sustainable.
2. The role of Report Dashboard in modern business
HR report not only are the stats, which is a strategic tool to help business decision makers accurate, timely, more effective in human resource management.
Support decisions based on real data
Instead of relying on the judgment or to feel personal, managers can look at the specific index from HR report to:
- Reviews rate the holiday spike in a board room
- Performance analysis work up according to the season
- Determine the location often have time recruitment lasts
This information helps managers make decisions at the right time, right place, from it to avoid errors in hr strategies.
Control personnel costs efficiently
The cost for personnel often occupy from 30% to 60% of the total cost of operating the business (as reported by Deloitte in the year 2023). HR report helps businesses track details the account related to salary, bonus, allowance, insurance, etc., from which assess the effectiveness of investment in human resources and detect waste, if any.
Forecast, early warning, risk of personnel
HR report acts as an “early warning system”. For example:
- Resting rate, the constant increase in 3 consecutive months
- The frequency of absence unusually high in a group of employees
- Work performance decline compared with the same period year ago
These signs help businesses promptly cause analysis (working environment, remuneration policy, management inefficiency...) to adjust policy compliance.
Contribute to building human resource strategies, long-term
From HR report, businesses can recognize trend changes in personnel structure, training needs or the difference in competence between the departments. The analysis this is the basis to build plans for human resource development in the medium and long-term guarantee in accordance with the direction of the overall business.
3. Types of HR Report popular in the business
To hr management effectiveness, business indispensable reporting system personnel are clearly categorized according to the objective in use. Below are the types of HR report downloads have practical value in the process of operation decision management personnel:
3.1. Report fluctuations in hr
This is the type of report reflects the change in the number and structure of personnel in a given period. Content typically includes:
- The number of new employees to be recruited
- Number of employees absent from work
- The case transferred internally between departments
- Statistics according to gender, age, location, seniority
Through reporting fluctuations personnel, managers can identify the trend on the ratio of the increase in abnormalities, loss of balance or shortage of human resources in a specific department. This helps business to quickly take measures to retain talent, optimal organizational structure, or adjust recruitment strategies.
Practical example: A manufacturing company noticed the rate of the holiday in parts operate machinery increased in 2 consecutive quarters. Data from HR report shows the main reason is that working conditions, lack of safety, the levels are not commensurate. From there, the company decided to adjust the remuneration policy to improve the work environment.
3.2. Report attendance – performance work
This report aggregate information related to:
- Number of actual working hours, overtime, hours absent
- The rate of late – early
- The level of completion of the work or KPI (depending on industry)
Help managers track is the situation in compliance with labor discipline, performance analysis work by the individual or department. From there, businesses can put in place policies rewarded, adjust the workload or layout back to appropriate resources.
Illustrative example: If HR report pointed out that the group of design engineers often work extra hours beyond the norm, while group operating only use 60% of working time standards, then that is the sign needs to allocate re-work or re-training skill for the team.
3.3. Report personnel costs
Types of HR report this focus on the items of finance related to hr, including:
- Basic salary, bonus and allowance
- The cost of insurance, other benefits
- Comparison personnel budget by month, quarter, year, or between departments
This is a tool to help control the cost of personnel, assess the level of effectiveness of the remuneration policy compared to the budget approved. Businesses can also use this report to determine whether the payments are to create the value or need adjustment.
Real life situation: A business discovery service personnel costs in customer care increased by 15% compared with the same period but the level of customer satisfaction declines. This signal is the need to revise the work efficiency and improve employee skills.
3.4. Report development training
HR report this form to help keep track of the activity in-house training or outsource, including:
- The number of training programs have deployed
- The proportion of staff involved – complete
- Compare capacity before and after training (if available)
Help assess the level of investment in human resources are really effective. Businesses can measure the level, improve their skills, work performance and determine where is the training program is most suitable for each group of employees.
For example: After a training program skills time management for salespeople, HR report shows the percentage of completed orders right term increased from 70% to 88% within 2 months. This is a clear demonstration of effective investment in training.
3.5. Report level mount and satisfied employees
This report type often is constructed from the internal survey or interview periodically, to reflect:
- The level of satisfaction with the work environment, income, opportunity development
- The rate of long-term commitment
- Analyze the reason the holiday in recent times
To help identify the factors that affect the mental work, the rate of staff retention. These data are the basis to adjust to the corporate culture, improve the welfare or enhance internal communications.
Specific example: A business technology detected satisfaction score of “development opportunity” just hit 5.8/10 HR report from anonymous surveys. From there, they build mentoring program internal additional courses, skills, and strengthen route advance clear.
Types of HR report mentioned above, not only is the tool administrative support but also the “strategy map” to help businesses operate efficiently, decision-making personnel can base and building the foundation for sustainable development. When used properly, reporting system, hr can become a competitive advantage real in modern management.
4. HR Report should have the indicators KPIS how?
To HR report really promote the role of the support management decisions, businesses need to track selection the indicator (KPI – Key Performance Indicators) fit. Each index reflects not only a perspective on the status of personnel but also help forecast trends, identify risks process improvement management resources.
Below is the indicator KPI is important is usually integrated in the HR report:
- The rate of quitting (Turnover Rate): This is the only number that indicates the percentage of employees leaving the business in a given time period. If rates stay the unusually high in a department or specific time, which can be signs of problems on the work environment, salary is not yet competitive or lack of development opportunities. From there, managers can intervene in time to retain talent.
- Recruitment cost per position (Cost per Hire): this indicator represents the total average cost to recruit a new employee, including the cost of posting vacancies, interviews, onboarding, initial training... to Help businesses efficiently control the budget, recruitment, compare the results between the channel recruitment and optimal strategy to attract candidates.
- Recruitment time average (Time to Fill): the Time required to recruit a location from when openings to when the candidate for a job. Recruitment time stretching may cause interruption of operation or cause cost increase. Through HR report, businesses can identify bottlenecks in the recruitment process, shorten the time by adjusting the process or tools.
- The rate of completion of training (Training Completion Rate): the Percentage of employees who complete the program mandatory training or skills development. Help managers evaluate the effectiveness deployment training, at the same time measure the level of commitment to the development of employees with the organization.
- The rate of absence (Absenteeism Rate): the Total number of vacation days (allowed, not allowed) divided by number of employees or number of working days in the period. If the rate of absenteeism increases continually, it can be a sign of mental work, pressure, internal or policy is not appropriate. HR report will provide data to managers to review and improve the work environment.
- The point of employee satisfaction (Employee Satisfaction Score): Is measured through internal survey periodically, this indicator reflects the level of satisfaction about work, management, welfare and work environment. This is just some indirect help predict the risk of the holiday, from which a business can adjust the policy or internal communication more effective.
5. How to build a HR Report, professional and efficient
An HR report is effective not only because it contains the exact data but also by the presentation of science easy to understand properly serve the needs of users. To achieve this, businesses need to follow the process consists of 4 steps:
Step 1. Identify the target report
Before embarking on data collection or building form, businesses need to clearly define the purpose of the report: this report aims to answer the question what? Who is the end-user? More importantly, what they need from that report?
For example:
- If the object is executive director, the report should focus on aggregate numbers such as personnel costs, the rate of the holiday, the level of satisfaction of employees.
- If the object is hr reports need more details about the performance, the rate of completion of training, the tendency vacation or fluctuations personnel for each department.
Brought worth: determining The target right from the start helps avoid the “data is more but not useful” at the same time ensure HR report actually served right requires management and decision-making.
Step 2. Collects data full accuracy
A quality report always starts from the data quality. Businesses need to ensure the input data is gathered from official sources and updated, including:
- Attendance system
- Software payroll, benefits manager
- The system of recruitment, training
- Internal survey, performance reviews
Accurate data is the foundation to analyze right, avoid bias in reviews given the decided lack of grounds.
Important note: Should automate the process of collecting data using software HRM integration, to avoid errors when manipulating manually make sure that the data is updated in real time.
Step 3. Analysis data visualizations
Later when there were sufficient data, the next step is to organize analysis of information in a scientific way. However, instead of presented in the form of spreadsheets, dry, businesses should convert the data into the chart, the graph or dashboard intuitive.
For example:
- Column chart to compare the rate of quitting by month
- The pie chart shown structure according to departments
- Dashboard in real time allows to filter, analyze flexibility in location, time, age...
Visualizing data helps users easily capture information focus, shorten the analysis time and promote quick decision making, more accurate.
If the business is no specialized tools, can use the software with integrated features HR report, allows for connecting data from multiple sources, showing through the chart, user-friendly interface.
Step 4. Presentation accessible to the leadership level
HR report should be presented briefly and clearly professional to fit in with the routine decisions of management. Although there are many data reports are still needed:
- Highlight the index key (KPI)
- Make a decision or proposed action
- Avoid jargon, overly technical, priority briefly explain, with examples
Hint: it Should be presented according to the structure “Summary – Details – conclusion” to the reader easy to grasp and feedback.
Illustrative example: A report on personnel costs not only in the amount of money spent in the quarter, which should analyze whether the cost that accounted for what percentage of total operating costs, the trend compared to the same period whether there is excess of the budget is expected or not.
When the report easy to understand-oriented, it does not just stop at the “report to have” which becomes the effective support tool for the decision hrm strategy.
In summary, to build a HR report professional and business need to see this not only as administrative duties, which is the process of creating a valuable tool for the organization. When each step is post-deployment from target identification, data collection, analysis to presentation, report will not only show the mood, but also lead the action, improve management efficiency development team.
6. The software supports to create HR Report quickly, accurately
In the era of digitization, the construction report human resources (HR report) requires not only internal but also the tools help business leaders bring out the strategic decisions based on data. However, the reality in many organizations today shows the create report to the still crafts, depends on the spreadsheet discrete, time-consuming, easy to errors and lack of consistency. This is when business need to a software solution, HRM has the ability to support integrated visualization hr data in an automated way accurate.
Software personnel management Lac Viet SureHCS designed with the intelligence reports, allows businesses to easily create the type of HR report with just a few simple taps. The data is software automatically collects aggregated from multiple modules like attendance, payroll, recruiting, training, competency assessment... help save up to 80% of the time compared to the traditional way.
Highlights of the software is the ability to visualize the reports in the form of charts, graphs, analysis and filtering tools, multidimensional data. Users don't need to techno-savvy can still easily select information from time to time, departments, locations, or according to criteria defined. For example, hr can quickly see “rate the holiday quarter at the business division” or “training costs, on average, by each team titles” without waiting for IT team support.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
LV SureHCS is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
INTEGRATED AI ACCELERATION CONVERTER OF PERSONNEL
Lac Viet has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
TYPICAL CUSTOMERS ARE DEPLOYING LV SUREHCS
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
SIGN UP TO RECEIVE DEMO NOW
BUSINESS IS WHAT WHEN DEPLOYING SOFTWARE LAC VIET SUREHCS?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: [email protected] | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
Not only serving the needs internal analysis, the report also been standardized to fit with the form, reported to agency state management (such as reports, labor reports, insurance reports, minimum wage...). Thanks to that, medium business, ensure compliance with legal, just optimal operating efficiency.
Reporting solutions HR report smart in SureHCS not only help the hr department to shorten the processing time, but also enhance the role of strategic consulting through reliable data. With any other organization looking for ways to modernize the process of reporting personnel, this is a tool worth investing in.
