HR Onboarding Software, also called software integration personnel birth as a solution, the system helps enterprises automatically optimize the whole the process of receiving new employees. This is not just a tool but also as leverage strategy helps to increase the experience, personnel, improve work performance, reduce operating costs.
According to a survey by Gallup, nearly 88% of employees said that they do not have the experience positive integration in the first days of work. This is a figure worthy of note if business is faced with the proportion of high absenteeism in the first 3 months. The process of onboarding craft often leads to delays, lack of synchronization between departments makes employees feel bewildered, passive, and lack of cohesion.
So the app HR Onboarding Software can bring efficiency to the program onboard business? The same Lac Viet SureHCS find out details in this article.
1. HR Onboarding Software what is?
1.1. Definitions easy to understand, practical
HR Onboarding Software is a software that supports business process management reception, integration of new employees in a systematic way, automatic consistency. Instead of having to make dozens of the early work such as sending invitations, collecting records, handing equipment, guide internal rules of the company, ... this software allows business set up process template (template) and assign work according to each specific role.
Difference core of hr employee onboarding software than with the tool supports discrete is the ability to connect multiple parts: from HR, IT, management directly to financial help every job is deploying the right people at the right time without track craft.
1.2. HR Onboarding Software includes the process of what?
A software onboarding efficiency usually includes the main processes following:
- Send invitations to get any information initial orientation;
- Collect personal records, legal documents through e-form;
- Delivery equipment accounts work, coordination between HR – IT;
- Organization orientation training: share culture, work processes, internal;
- Track the progress of integration, reminder and reviews below 30 – 60 – 90 day.
Compared with traditional ways, businesses use employee onboarding tools can save up to 35-40% of the time processing procedure, significantly reducing administrative error thanks to the automation, centralized management.
| Process | Traditional (manual) | Have HR Onboarding Software |
| Send invitations | Compilation handjob email | Automatic sample chemistry + send calendar |
| Profile | Print, sign manually, scan file | Fill online, electronically signed |
| Delivery equipment | Send the list via email | Automatically assigned for IT |
| Internal training | Arbitrary, not system | Learning materials online, prompts |
| Track reviews | No or discrete | There are tables, progress tracking |
1.3. Any business should apply?
HR onboarding software specifically tailored to the organization:
- Scale from 50 hr or more;
- Recruit new regular (over 10% of the total number of employees/year);
- Operate a multi-branch or have staff working remotely;
- Are converting the number to the optimal cost of personnel administration.
Typical is the leading company in the field of retail, manufacturing, logistics, technology,...where process onboarding should be deployed fast, standards and uniformity in many places at the same time. In these cases, onboarding software not only support hr administration, which also acts as an important bridge to new employees understand mingle fast with business.
2. Practical benefits when using the HR Onboarding Software
Businesses not only need to recruit the right people but also to integrate them in a quick, efficient way. This is when HR Onboarding Software development role as a strategic tool help improve the efficiency of hr management. Here are three core benefits that this software brings:
2.1. Save time and effort of the hr department
With a medium business, recruit dozens of personnel each year, handling the procedure onboarding craft as sending welcome emails, collect records, assignment instructor may take up to dozens of hours of work each week of the personnel department. This not only waste resources but also increase the risk of forgetting the delay term or performing the wrong procedure.
HR Onboarding Software helps automate repetitive tasks this through functions such as:
- Create checklist onboarding personalization by location of work;
- Send email reminder automatically for new staff and stakeholders;
- Status updates each step on a system of centralized administration.
According to the survey of Sapling HR in the year 2024, the business application onboarding software has average savings of 35% of the time handling procedures for receiving new employees compared to manual method. Don't stop at just save time but also help HR get more energy to focus on activities that have strategic value than such as development, corporate culture and internal training.
2.2. Advanced experience retaining new employees
One of the reasons why new employees off work early that they feel “abandoned” from the first day. Nobody specific instructions, materials, discrete, 't know, should ask who when in trouble, this experience is common in many businesses do not have processes onboarding lessons.
HR employee onboarding software to help design a journey integration consistently friendly, including:
- Welcome Email, introduce the organization before going on to do;
- Provide documentation, video guides, rules, and organization chart;
- Connect with “buddy” the instructor in the departments.
According to research by Gallup, 70% of employees have experience onboarding positive will stick with the company for at least 3 years. With the support of employee onboarding tools, businesses can create a sense of cohesion from the beginning helps employees quickly catch up with work.
2.3. Optimal compliance processes, reduce risk, administrative
One of the risks common in the onboarding is the handling and record the wrong rules, lack of or does not keep track of the steps taken. These errors not only affect the legality of the contract of employment which can lead to consequences, legal, or internal audit.
When using onboarding software, businesses can:
- Build the process of onboarding template according to the standard internal;
- Automatic storage for documents, receipts, according to the records of each employee;
- Track history done, who's responsible for each step, make it easy to control.
This is especially important for businesses that have large scale or multi activity venue, where the control manually is almost impossible. Software will become a support tool to ensure compliance and transparency, and help businesses avoid the undue risk related to human resource management.
3. The main features are needed in the HR Onboarding Software
To software integration personnel really bring effective, businesses need to choose the solution not only full features, but also meet the practical needs. Below are the core features that a HR Onboarding Software should have.
3.1. Create and manage the roadmap onboarding according to the role
A common mistake in many businesses is to apply a template process onboarding for all positions. This leads to the training information lack of suitable employees feel content not related to the actual work.
With onboarding software, businesses can easily:
- Design roadmap onboarding separately for each department, position or rank;
- Mounting the guide directly (buddy or mentor) to assist staff in 1-2 weeks;
- Divide tasks according to specific timelines, track the status of completion of each step.
For example, the techniques may be preferred guide the process-level account system, while the employees business need to learn skills policy commission and CRM process. This feature helps to create a sense of personalization professional right from the first day that the employee onboarding tools traditionally difficult to ensure.
3.2. Sending and collecting information automatically
In the process, onboarding, stitch collect records, personal information, often takes more time to occur errors if done manually. HR employee onboarding software completely overcome this weakness thanks to the ability to:
- Send email with links complete personal information, upload identity documents, sign contracts online;
- Integrated e-forms and digital signatures help legalize profile right in the system;
- Automatic reminders if the step has not completed, reduce the delay term or omissions.
For example, soon after the confirmation go to work, the software will automatically submit a form, including personal information, banking information, tax code... and the text as contract, commitment, confidentiality help save you hours of work of HR departments, limiting the maximum administrative error, especially with business recruitment in large numbers.
3.3. Initial training and evaluation integration
One of the factors that determine the success of the integration phase is the ability to provide information, instruction and training in a timely manner. Onboarding software allows businesses to:
- Integrate documents, training videos, or lectures, e-learning step by step;
- Set the basic test after each period (7 days, 30 days);
- Collect feedback of new employees to improve the content and method.
With employee onboarding tools features training, employees can access information anytime, do not depend on the duration of the guide. At the same time, businesses also control which employees have completed the content, what level out to where from it can interfere timely support.
In addition, the assessment of effective integration after 30, 60, or 90 days also help businesses see “the fall” fit to adjust the route learning, at the same time, early detection of cases at risk high absenteeism.
3.4. Report and analysis of effective onboarding
A system for onboarding good not only help make the process but also need to measure to be effective. The HR employee onboarding software is the usually integrated functions visual reports, which allows:
- Rate statistics complete each step in the roadmap onboarding;
- Calculate the average time complete the process of each group personnel;
- Track the rate of quitting within the first 90 days – an important indicator to reflect the quality of onboarding.
For example, if the report shows group of new employees at branch A are often left off earlier than the other branches, businesses can revise content onboarding here to improve. Or if you see the rate of completion of training, low HR can supplement form learning flexibility or support mentoring better.
When choosing software, businesses should prioritize the solution can customize according to internal processes, integrates well with existing systems and easy to use with non-professionals.
4. Criteria select software HR Onboarding aligned with business
The selection of software integration personnel can't rely on the price factor or brand alone. A HR Onboarding Software efficient to actually fit the model, processes and internal resources of the enterprise. Here are the important criteria to consider when choosing onboarding software.
4.1. Easy to use, does not require high technical
A lot of software on the market property features powerful, but difficult for users because of the complex interface or process frills operation. This is especially detrimental to the business with no IT team or internal department personnel not familiar with technology.
A software onboarding software effectively need:
- Has intuitive interface, easy to understand, clear layout;
- Optimal user experience (UX) for both HR and new employees;
- There are instructions for use, technical support comes.
Choose the right software easy to use, does not require high technical help staff quickly master the tool, shortening deployment time, is not dependent on the engineering side. For example, with just a few drag – and-drop or select a template, HR was able to initialize a process onboarding complete.
4.2. Customized according to internal procedures
Every business has its own unique culture, processes, and organizational structure. Therefore, the software is only really effective when enable custom flexible to reflect the way business operates will help business proactive control processes, onboarding, without the need to depend on fixed samples. Thanks to that, the software has shown professionalism, medium meet the actual needs.
An hr employee onboarding software should ideally:
- Lets design roadmap onboarding for different positions or departments;
- Add or remove steps in each specific case (for example, can skip step card attendance if employees work remotely);
- Adjust the execution time distribution rights for the related easily.
4.3. The ability to integrate with other systems
A software onboarding can't operate efficiently if the stand is separate from the system other hr such as recruitment, timekeeping, payroll or property management. Reduce operation enter the data manually, avoiding errors in data, while ensuring new employees have full working conditions even in the first day.
The employee onboarding tools is the need to have the ability to:
- Integrated with software ATS (recruitment) help data conversion candidates to staff the official seamless;
- Connected to the system, timekeeping, and payroll to ensure new employees are put into the system right from the first day of work;
- Link with IT to automate your email accounts, system and equipment work.
4.4. Flexible deployment: Cloud or On-premise
Depending on the scale, budget, security requirements, businesses can choose the deployment model fit:
- Deploy Cloud (format SaaS): in accordance with the enterprise, small – medium, no IT infrastructure specialist. The advantage is that the cost of the initial investment is low, update fast, no need maintenance.
- Deploy On-premise (installed at site): suitable for big business, requires high security or have IT systems complex. Business control whole data, operating procedures.
Such will ensure the software not only meet good about facial features, but also fit with the ability to operate and strategic long-term development of the business.
In summary, choose HR Onboarding Software should not rely on the words flashy advertising, which need comes from the inner need, the ability to actualize your business. A good software must:
- Easy to use, easy to deploy;
- Reflect the actual process;
- Connect efficiently with the current system;
- Flexibility in the form of deployment.
Only if you meet these criteria, onboarding software truly become tools to help businesses enhance the performance of personnel, increase experience workers and minimize the risk management in the process of integration of new employees.
5. The software HR Onboarding highlights today
5.1. Lac Viet SureHCS
SureHCS is software hr management comprehensive company shares Information included with the application integration module HR Onboarding Software intensive, individually designed in accordance with the peculiarities business in Vietnam. System Lac Viet SureHCS support multi-language, on-premise deployment or according to particular requirements.
Salient features detailed
- Design process onboarding flexibility: Customize the number of steps, time, person in charge of each stitch onboarding according to the model organization.
- Automation send emails, notifications, checklist onboarding: Each new employee received the route personalization.
- Cultural integration business: connect with the tools tuyen duong, survey, feel, share, core values, training materials, internal.
- Connection with the distribution, recruitment, records, payroll, equipment: Ensure that staff are fully activate the right profile, and tools from day one.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
LV SureHCS is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
INTEGRATED AI ACCELERATION CONVERTER OF PERSONNEL
Lac Viet has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
TYPICAL CUSTOMERS ARE DEPLOYING LV SUREHCS
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
SIGN UP TO RECEIVE DEMO NOW
BUSINESS IS WHAT WHEN DEPLOYING SOFTWARE LAC VIET SUREHCS?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: [email protected] | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
Score limit
- There are no deploy cloud (SaaS) mass deployment time longer than the international software.
- Need to have a team of support initial configuration when deploying customization.
The package price
- The price development according to the specific needs of the business advice, live quotes.
- Can extend from the onboarding to human resource management overall.
5.2. BambooHR
BambooHR is a human resources management solution really popular for the small and medium enterprise which has integrated module onboarding software helps businesses organize the process of receiving new employees in a friendly way effective. Designed with a simple interface, easy to use, BambooHR fit with the business with no IT team in-depth.
Salient features detailed
- Automate the process of onboarding: Create a checklist for each job position, automatic reminder for HR, new staff and stakeholders.
- Port information for new employees: Employees can login to complete the form, sign a contract, see the video introduction corporate culture.
- Table review felt after integration: Businesses can collect feedback in the last 7, 30 or 60 days.
- Integrated with the tools, time attendance, payroll, recruiting: Help seamless data from phase candidates to staff official.
Score limit
- Does not support English, not in accordance with local enterprise not English.
- Custom options process onboarding is still limited.
- Not integrated with IT systems level transmitter devices such as the software-intensive.
The package price
- Pack Essentials: from $5/user/month (including personnel records, time management, stay, onboarding basic).
- Package Advantage: the price according to demand, have more customization features, onboarding, and advanced reporting.
5.3. WorkBright
WorkBright is software employee onboarding tools, professional business support, collect records, information and handling procedures for onboarding remote. This is a suitable option for businesses with multiple branches or regular recruitment in large numbers in many different locations.
Salient features detailed
- Collect information contact no: Send e-form for new employees to fill, sign online do not need to meet face-to-face.
- Take a picture and upload documents using mobile devices: Employees may use your phone to send a photo ID, windows, SOCIAL insurance, medical records...
- Automatically check for completeness of the record: the System will error if the lack of necessary information, help reduce errors.
- Management team location or branch: Help HR easily control the progress of onboarding at multiple facilities at the same time.
Score limit
- No module training reviews integration comes.
- Not deeply integrated with the system of personnel management overall.
- Interface nature of administrative much better user experience.
The package price
- Start from $49/month for group minimum (10/month).
- Custom price according to the number of onboarding and the level of use of advanced features.
5.4. Rippling
Rippling is the foundation personnel management, modern, special strength of integration between HR onboarding software and device management software, in a striking point to help technology companies manage new employees effective remote to the spot.
Salient features detailed
- Automatic level, email accounts, software, hardware for new employees: When employees start, the system will automatically grant access working application like Gmail, Slack, Zoom, etc.
- Onboarding throughout from recruiter to get a job: automatic information transfer applicants to the official staff, assign tasks, onboarding, respectively.
- Integrated device management (IT onboarding): tracking, delivery, recovery of computer telephone company.
- Track the progress of integration through the dashboard: Show the entire process of onboarding in real time.
Fit-tech enterprise, or other organization whose employees work remotely, requires onboarding fast, accurate synchronization of tools working. Rippling is not only processing procedures but also ensure staff is available to operate the system on the first day.
Score limit
- The high cost compared to small business.
- Complexity in development if the business is no technology platform and strong.
- Does not support English.
The package price
- Price according to each subsystem, starting from about $8/user/month for HR platform basic.
- Module onboarding & IT onboarding need to register separately, the total cost can be from $20-30/user/month.
In the context of business increasingly attach importance to the experience, staff and efficient management personnel, investing in an HR onboarding software no longer is the choice of auxiliary, which has become an essential part in strategic human resource development sustainable.Depending on the scale, industry and application level technology, businesses can choose the right solution from the employee onboarding tools to software localization is designed according to specific operation.
