LV SureHCS C&B software, tracking vacation, managing day you public – wage

A report of BambooHR (2023) shows that about 64% of employees said that they've had trouble with the recognition of holidays do not clearly lead to misunderstanding or lost benefits. Meanwhile, 51% of managers admit that they ever forget a single handle, please stay right term, affect the plan of the work.

The common issues enterprises often encounter include:

• Employees don't get the number of days allowed to rest
• Single stay send via email is drift, forgotten or no history, clear feedback
• Duplicate calendar to stay in the same parts of the cause shortages unscheduled
• HR synthetic data leave the craft, take time and errors while calculating a paycheck

The small glitch this is the cause of internal lack of transparency, employees feel benefits are not guaranteed. In the context of chemical processes is becoming an inevitable trend, tracking software vacation as a solution to help business solve this problem in a professional, effective and sustainable. The same SureHCS find out details in this article.

Practice management track vacation in the business today

On average, an employee takes about 3 – 5 days work every year just to handle the procedure on leave due to an approval process cumbersome? More 65% small and medium enterprises in Vietnam still leave management Excel or method, which leads to errors in public – wage affect employee benefits.

A study of the HR Daily Advisor pointed out that more than 35% internal complaints at business related to errors in the management of vacation. So the common problems that businesses often encounter what is?

• Employees feel inconvenient when applying for leave due process paperwork cumbersome or pending on approval too long.
• Sending application via email easily overlooked or forgotten in the mailbox, which leads to employee status unknown single take his leave has been approved or not.
• Personnel take much time to sum up, controlling holidays of each employee, easily lead to disputes when there are errors happen.
• Input errors when using Excel to keep track of spells, which makes employees except the wrong or not updated the number of licensed amateurs.
• Forget to update permitted from the previous year, resulting in employees don't know how many days you stay.
• Confusion between the type of leave (e.g. annual leave, compensatory leave, leave without pay, vacation mode).
• Loss of data due to errors Excel file, or forget to update when there are new staff/employees leave.
• The staff can't check the number of permitted left that they constantly have to ask the hr department, do take the time for both sides.
• The hr department must be collated manually between timesheets – the – board salary increases the risk of errors and take more processing time.
• A number of business risks when there is no transparent data on the number of days allowed, causing a dispute when the employee requests payment permitted

1. Tracking software vacation is what?

Tracking software vacation is a handful tool to help businesses automate the entire process related to the furlough of staff from stitch submit request, approve, update the data to the synthesis report. This software can operate independently or integrated into the system of personnel management overall (HRM/HRIS).

The mechanism of action simple transparency:

• Employees submit leave requests through the system (on the computer or phone)
• Managers receive alerts, review only by one click
• Data are updated automatically on timesheets, payroll system, synthesis report

Point core differences between software vacation and the traditional method (Excel, email, form, paper) is:

• Calculated automatically: No need to enter data manually, avoid errors
• Instant calculation: All information is updated as soon as manipulation occurs
• Transparency: Employees, managers, HR can access the history of sabbatical clearly, without the blur
• Link: Data is synchronized with the system related, such as tables, payroll, KPI

According to the survey of Zenefits year 2022, the business can use the software management, license notes:

• Reduced 35-50% of the time single handle stay
• Increased by 42% satisfaction level of employees about the transparency in the management of day allowed
• 27% reduction in errors in payroll related to unauthorized absences

From the benefits of this particular, it can be stated: software, tracking vacation not only help to “solve administrative” which is the administration tool effectively bring real value of time, cost and transparency for internal business.

2. Why should businesses use management software vacation?

Management software, leave not only helps businesses manage day to stay in a transparent way, but also optimal process of reducing the load for the hr department/management. Specific

• Transparent, fair: Each employee can track the exact number of vacation days remaining, history, approve, reduce the controversy internal complaints.
• Save processing time: process automation brazil/browse vacation help the hr department and management up 50-70% of the volume of administrative work related.
• Ensure continuous operation: the System alerts, holiday calendar, sperm, management support coordination personnel suitable to avoid disruption of work.
• Support payroll, precision rating:: Data leave be synchronized into the system helps to limit errors in salary and performance reviews.
• Enhance the experience of employees: processes vacation transparency helps employees feel respected from that increase the level of satisfaction of sticking with the business.

2.1. Increase transparency and fairness in the management of day allowed

Tracking software vacation solved this problem by creating a central system, each employee has personal account to track details:

• Number of days which have used the
• Days leave remaining in the year
• The history of the application for stay and approval status (approved, pending, rejected)

All information are displayed transparently updates in real time to help remove the controversy about the leave the number of days allowed or bias in the browser menu.

Practical benefits for business:

• Risk reduction internal complaints related to employee benefits
• Increase the level of satisfaction of employees about the fairness in the organization
• Help leaders, HR tracking the use of days allowed to take out appropriate policies

According to a survey by Gallup (2023), the business application software vacation proportion of employees are satisfied about the book a high quality, more than 37% compared with the group not digitized. It is only about clearly shows transparency not only the management tools, but also as an important catalyst to help build corporate culture positive long-term commitment.

2.2. Save the processing time for the hr department management

In business, the hr department and the management level often is the “bottleneck” in the process, browse vacation. Each leave request if the handle will go through steps: get menu, confirm information, check out the number of days allowed to rest, in exchange for parts related to response personnel. This process if repeated with dozens, hundreds of employees each month will cause overload directly affect the job performance of personnel.

Tracking software vacation help automate this process, thanks to features such as:

• Send your holiday directly on the system, comes information number of vacation days remaining
• Notification to management via email or internal application
• Review by one click, update as soon status in the system
• System synthetic data property of each division, time, reason to stay, and periodic reports

Practical benefits for business:

• Cut to 50-70% of the volume of manual work of HR related to vacation
• Minimize the processing time for middle managers, in particular in the organization of multi-tiered approval
• Help HR focus more on the strategy work, such as training, retain talent

2.3. Ensures operation without interruption

One of the major challenge for managers is when there are multiple personnel on leave, sperm time, especially in the parts directly operate such as customer care, production, operation, technique. The uncontrolled holiday or no tools timely warning can lead to imbalance of resources, which made the work progress stalled or to coordinate fold, affecting the quality of service.

Software sabbatical to help businesses proactively avoid this situation through the features centralized management holiday schedule the entire company. Specific:

• The manager can preview holiday of the entire membership in the board room
• Warning system if there are two or more employees sign up to stay at the same time exceeds allowed
• Help HR and management coordination to assign the substitute, rearrange the work plan

Practical benefits:

• Proactive coordination of manpower, not passive when employees leave unscheduled
• Avoid risk of service disruptions, especially in the peak period
• Increase links between the departments through transparent about the work schedule

2.4. Supports salary, bonus and accurate assessment

Vacation is not just a matter of commissioning, but also directly related to salary, bonus and performance reviews of staff. In the traditional model, the statistics, the number of vacation days to deductions from wages, public, permitted or classification of ca stay reasonably often be done by hand lead to errors incurred controversy.

System monitor leave when integrated with the system, timekeeping, and payroll will help:

• Automatically updates the number of vacation days (allowed, not allowed to leave, according to the mode...) on board the
• Connect with the payroll system to calculate the exact income end of period
• Support access to history to stay when evaluating KPIS, review, bonus or salary increase periodically

Practical benefits:

• Reduce errors in the calculation of income due to skewed data holidays
• Increase fairness and objectivity when evaluating hr
• Restrict complaint enhance the credibility of the hr department

2.5. Contribute to enhance the experience staff

One of the core elements to retain workers in the context of competitive personnel today lies not only in salary or benefits, but also comes from experience positive working professional. In that process, please stay seemed simple back is a “touch points” between employees with management. When procedures vacation cumbersome, lack of transparency, rejected for no apparent reason or no timely feedback, employees don't feel respected lack of trust in the organization.

Tracking software vacation that helps visibly improve the experience of staff by:

• Sign up to stay easily, anytime, anywhere on your mobile phone or tablet
• Track the number of days allowed to rest transparent't need to ask HR or wait synthetic
• Get feedback approval quickly instead of waiting for email or paper directly
• Active schedule to stay fit in with the work, thanks to the holiday calendar departments are updated in real-time

Practical benefits for business:

• Increase the satisfaction level of employee engagement with the company
• Build internal images, professional, fair, systematic
• Create a platform to a culture of respect for rights, responsibilities, two-way between the employee and the organization

3. The features required of a software, tracking vacation efficiency

3.1. Decentralized clear hierarchical

In an organization, access to information manipulation in the system should be strictly controlled. Tracking software vacation not only a place to record employee's vacation days, which also contains sensitive data on duration of employment, reasons to stay, history approved and information related to salary – bonus. So, the distribution rights to use the software according to the level is a mandatory feature.

Permission system efficiency need to allow for configuration:

• Staff: only allowed to submit an application for stay, see personal information related
• Direct management: have the right to browse or reject the stay, the stay of his own group.
• Personnel department: the right management system, set the leave policy, cumshot, synthesis report
• Leadership: visit reports, strategy according to each of the departments, track day use permit, support coordinator human resources

3.2. Automatic statistics, alerts, holiday calendar

One of the reasons that troubled business in operation is the lack of information timely and accurate on the vacation of employees. This can lead to the disposition of the personnel, teen, logical, overlapping schedule breaks between members in the same department or to the situation that employees leave the number of days allowed to rule without being detected in a timely manner.

Tracking software enables radical remedy this problem thanks to the feature of statistics, automatic alert specific:

• Automatic system statistics the number of vacation days used, rest, stay can leave, without permission in real time
• Alert if employees sign up to stay beyond the number of days allowed to rest or stay constant so the number of days allowed
• Warning duplicate calendar to stay in the same department or project team to actively manage rearrange hr
• Display the holiday calendar the sum of the company or by each of the departments, planning support commissioning, delivery and support effective internal

3.3. Integrated with timekeeping software – payroll – KPI

A tracking software, leave only really work when no single operation that has the ability to connect seamlessly with the systems involved in hr processes including: attendance software, payroll software, system performance evaluation (KPI).

Why need to integrate? Because the data leave not only to know who to stay when that also is the basis for:

• Calculate the number of the practice in the states
• Except holidays not allowed when calculating the income last month
• Evaluate the rate of presence, commitment affect KPI personal

If the business use of the system is discrete, every month HR will have to be collated manually between single holiday, timesheetspay tables and table KPI a pleasant process errors take time. The integration will automatically remove completely the manipulation repeat this.

According to the report of PwC Vietnam (2023), 74% of enterprises have integration between software, leave and payroll system recorded a decrease of at least 40% error input manually, up 50% accuracy in the calculation of personal income, according to the actual date.

3.4. Dynamic reporting aggregated statistics

For managers, data is not just “recorded” but also the “base decisions”. Hence, a software sabbatical effective need to provide reporting system flexibility allows to monitor the situation on leave under many angles: individuals, departments, according to time, according to the reasons to stay and follow the trend.

The report format required include:

• Statistics of the total number of vacation days used and left of each staff member
• Reporting schedule, leave of each department by week, month, quarter
• Synthesis of the type of leave: annual leave, sick leave, leave without pay, vacation mode
• The chart is intuitive about the rate of stay, frequency of seasonal vacations to HR trend analysis

Practical benefits:

• Support leadership decision-making personnel, plans to operate effectively
• Help HR monitor compliance with regulations vacation, anomaly detection
• Service internal inspection or audit personnel quickly correct

4. LV SureHCS C&B software, tracking vacation, managing day you public – wage

Software LV SureHCS C&B not only to help businesses automate the process of leave management but also brings a lot of features, ensure accuracy, transparency and convenience for both employees and the hr department. With the system is closely integrated with attendance – payroll software helps to remove flaws crafts, increased performance and the optimal process of vacation.

Here are the prominent features to help businesses manage vacation more effective:

• Categorization management, the vacation days
• Sign up vacation active
• Process leave quickly
• Integrated attendance – payroll
• Statistics holidays of employees

4.1 categorization Management, the vacation days

The software automatically classify exactly the kind of on vacation, to help businesses easily manage your employees easily follow. The type of leave to be recording system, including:

• Annual leave: the System automatically calculates the number of days allowed based on seniority and ranks of employees. 
• Compensatory leave due to overtime: If the employee has overtime hours, the software automatically converted to date compensatory don't need HR track craft.
• Maternity leave, sick leave, occupational accident (connection with insurance data).
• Stay married, funeral leave, child care (supported according to company policy).
• Leave without pay leave, unscheduled: automatic Data updates to the timekeeping system – payroll, avoiding errors in payroll.

4.2 registration sabbatical active

One of the salient features of LV SureHCS C&B is the ability to sign up leave the initiative to bring the maximum convenience for both employees and management department. With the system is fully integrated on the website and mobile application, employees can sign up leave anytime, anywhere, no need to depend on office hours or to contact us directly with HR departments.

Tracking software vacation also display the number of days allowed to rest, help employees easily plan vacation proactive, without the need to worry about the errors in the calculation of vacation days. This helps save time, reduce dependence on hr department, creating a process on leave, flexible, fast, effective.

4.3 process leave quickly

In many business processes, review of leave still cumbersome, depending on the method, such as email, sms or call. This causes time-consuming, easily lead to confusion, late or missed requirements. Moreover, the management and tracking mode browser allows of each request is difficult.

Features process review leave in LV SureHCS C&B:

• Manager can see all requests leave of the staff member directly in the software, just check the basic information such as type of vacation, holidays, number of days allowed to rest.
• Approve or deny the request with just one click. The whole process takes place quickly and accurately, minimizing the dependence on the mode of communication crafts.
• When employees submit leave requests, the system will automatically reported to management for review. After it is approved or rejected, employees get instantly notified about the results via email or on the software helps to save time waiting.
• The software provides the ability to customize the process according to the needs of each business. Management can review browse by rank or set the special requirements for each type of leave (such as sick leave, annual leave, leave without pay...).
• The entire communication and decision review are stored in the system for easier lookup when required and ensure transparency in the process leave.

4.4 Integrated attendance – payroll

Process timesheets and payroll are two inseparable things in every business. Tracking software vacation LV SureHCS C&B enables the process of leave management, timesheets are not synced with each other, limiting the errors in the calculation, the error information on vacation or payroll't accurate.

Features integrated attendance – payroll in LV SureHCS C&B:

• When employees leave, the system will automatically update on timesheets to remove the number of working hours in holidays. This process is fully automated, no need to enter data manually, help reduce errors.
• Leave days are deducted directly into attendance data, ensure accuracy when payroll last month.

• The system automatically calculate the salary based on the number of days actually worked, including the minus day leave. This helps to ensure salary accurate, not through the many steps and reduce time processing payroll.
• All kinds of vacation (year, mode, leave without pay) are classified and wage a transparent and accurate.

4.5 statistics holidays of employees

A system of statistics and reporting optimization helps to track the exact number of days of leave of employees but also create database clear to managers that can put out the correct decisions regarding personnel policies, benefits, process optimization work. Software vacation LV SureHCS C&B doesn't just merely store data but also provides the useful tools to help automate the synthesis report and provide information in the form of intuitive, easy-analysis. 

Report will automatically aggregate information about the status of leave of employees, including room, board, type of leave, the application status, please stay (approved or not), pending allowed (no pending or not). To help managers easily monitor, compare holiday time, thereby creating the basis for the adjustment of remuneration, leave policy accordingly.

5. Experience options tracking software vacation fit for business

5.1. Based on the scale hr

Every business has its own peculiarities about the number of personnel, organizational structure and approval process internally. The choice of software, tracking vacation needs in accordance with the scale to ensure both save costs and optimize the performance of use.

• With businesses under 50 personnel: Should prioritize the simple software, easy to install, does not require integration of complex systems. The software format “plug & play” will help small businesses save deployment time, the cost of training. In addition, the interface needs friendly to all employees easy to use right from the first.
• With business on 100 hr: Need a software capable of flexible and customizable according to the leave policy of each department, at the same time integrated with the system of personnel management overall (HRM) software, payroll or ERP system. In large scale, demand, authorization, advanced reporting, data processing, automatically becomes important, therefore need software that capacity expansion, stable operation.

5.2. The ability to integrate with ecosystem software available

A software leave if the operation is isolated, not connected with attendance system, payroll or hr data and will cause the business to lose time input repeat, to occur flaws and lack of synchronization between the departments. Therefore, the possibility of flexible integration with the current system is the key element when choosing solutions.

The software sabbatical should integrate well with:

• System HRM to sync employee information policy, stay, level of seniority
• Timekeeping software to control the data property is allowed – not allowed
• Payroll system to update the actual date and support, reward/punishment accurate
• System of work planning or ERP in the enterprise has high operating

Practical benefits:

• Save time on data processing related departments
• Ensure high accuracy when calculating wages, KPIS, vacation mode
• Increased ability to focus management reduce the risk of check out, for controlled information

5.3. Stability and data security

Leave management is not merely handle the application for stay. Tracking software vacation usually contain the personal information of employees, history, stay, reasons to stay (including health information, maternity, private...), attendance data even associated with payroll. This requires the system to ensure high stability absolute security.

The criteria to consider:

• Software that commitment to data security (compliant with ISO 27001 or equivalent)
• Has the function of backup data automatically avoid loss of information when an incident occurs
• The stability of the system, not interrupted during peak times such as end of year, holiday seasons
• Have permission system activity log (log) clear to control unauthorized access

5.4. Multi-platform support

A software is rated as good, not only by feature but by experience of practical use and the support after deployment. This is especially important when team use the software including but not limited to HR, but also the whole staff in the organization with the habit of using different devices, needs different support.

Requirements needed:

• Software can use on multiple platforms: pc (browser), mobile (Android, iOS), tablet
• Has language support for English, instructions for use easy to understand
• Has a team of technical support quickly provide service via hotline, email or live chat
• Provide documentation, deployment, training, internal or manual comes

Practical benefits:

• Employee easily sign up to stay anytime, anywhere without being limited by device
• Ensure the deployment process is not interrupted, especially in the early stages of use
• Increase the rate of use of the software, in fact, avoid the status of “buy it for that”

In the context of business increasingly important to automate hr processes, the application of tracking software vacation not only helps to improve performance management, but also ensure transparency, accuracy, optimal experience staff. LV SureHCS C&B brings comprehensive solutions and synchronized from the book – review – track-day stay for up to integrated attendance – payroll, help businesses save time, reduce errors and improve operational efficiency.

CONTACT INFORMATION:

• Solutions talent management & Human resources comprehensive LV SureHCS
• Hotline: 0901 555 063 | (+84.28) 3842 3333
• Email: [email protected] – Website: https://www.surehcs.com/
• Headquarters: 23 Nguyen Thi Huynh, P. 8, Q. Phu Nhuan, ho chi minh CITY. Ho Chi Minh