The function of the management software hr include profile management, staff recruitment, timekeeping, payroll, insurance, tax, training, and performance reviews. The software also supports creating reports, data analysis, hr helps businesses automate processes, reduce errors and improve efficiency in human resource management.
Software personnel management system is a technology designed to support the enterprise comprehensive management of activities related to humans, the function of hr software include: storing employee information, attendance, payroll, recruitment, training, performance reviews, and benefits manager. Instead of using Excel or paper records easily misplaced, hr software helps enterprises centralize data, automate processes, enhance the ability to control.
The important thing when choosing hr software is to understand the function of software personnel management. This is the foundation to assess whether a solution of HRM are consistent with the actual operation of the business or not. Not merely is a list of the features, each function needs associated with a specific value that the business received as to save time, reduce staff costs, administrative enhance the experience, staff, or ensure compliance with the law.
The same Lac Viet SureHCS find out detailed 8 important function of hr software professional standards in this article.
1. Records management personnel: Focus, accuracy and security
One of the functions of personnel management software the most important is records management personnel. With software, the entire personal information, contract labor, expertise, history, work, reward – discipline... of each employee is stored centrally updated in real-time.
Providing value:
- Minimize errors misplaced records. Instead of relying on paper records or Excel file discrete data is centrally managed on the system to help avoid risk of loss or misleading.
- Retrieved quickly when needed. When personnel need information about working process, the department manager can instant lookup by name, employee code or parts.
- Ensure security. The only person who has authorized new gain access to sensitive information, such as contracts, payroll, personal information, to help businesses comply with regulations for the protection of personal data is increasingly strict.
For enterprises with a scale from 100 employees and above, this feature not only is the utility which is the platform stable operation transparent for the entire hr system.
2. Attendance – time Management, work efficiency, transparency
Time management of working is a problem cause headaches for many businesses, especially when have to handle data from multiple shifts, multiple branches. This is why features of hr software on attendance is greatly appreciated.
Current software can integrate with various methods of timekeeping with modern facilities such as fingerprint, magnetic card, facial recognition or GPS location. Attendance data is updated in real time, connecting directly with payroll and other modules, such as leave of absence, overtime.
Providing value:
- Save time synthesis. No longer manipulate data entry or data processing, Excel confusion. The system automatically aggregated by day by day, week, month.
- Increase transparency in the management of time. Employees can keep track of her through the gate of personal information. Managers easily detect anomalies such as late, early or overtime not strictly regulated.
- Increase discipline – fair. When attendance data recorded objective, transparent, business easily build working environment, fair, reduces conflicts related to calculator – salary calculator.
This is the function of hr software brings efficiency directly to the administrative department and staff in the organization.
3. Payroll – taxes – insurance: automation ensure compliance with legal
Payroll is always a process that requires absolute accuracy. Just a little mistake in the pay table also can cause a loss of confidence or even the legal risks for business. Therefore, the features of hr software in the payroll, personal income tax, pay social insurance is extremely important.
Software to help automate the payroll based on attendance data, the coefficient of salary, allowances, deductions (taxes, insurance), reward and punishment,... and can export detailed reports, connect to the system accounting – finance to pay quick pay transparency.
Providing value:
- Ensure the high accuracy. When input data is automatically updated from time and attendance system and the personnel, the ability to deviations in the pay table is almost eliminated.
- Optimal processing time. Business can payroll for hundreds of employees in just a few minutes, instead of take daily as how to make handmade.
- Minimize legal risks. The quotes submission insurance/taxes are properly calculated under the rules, can export the report according to the form of the state agency of guaranteed business always comply with the law.
This is the function of software personnel management direct impact on the satisfaction of employees, the reputation of the business and transparency in the operation of finance & personnel.
4. Recruitment integration of new employees
In the process of business development, recruiting the right people, help them integrate quickly is vital. This is why the function of hr software in the field of recruitment and integration (onboarding) are in the business of special interest.
The software enables business:
- Create manage source candidates, post recruitment, multi-channel only from a platform.
- Automatic screening resumes, scheduled interviews, scoring applicants according to prespecified criteria.
- Maintain pipeline (line candidates) in order not to miss the personnel potential for the future.
- Support onboarding: send document to introduce our company, workflow, assignment instructor,...
Providing value:
- Shorten the time of recruitment. The handle profile, contact candidates, scheduled interviews are automated, helping businesses recruit faster, but still ensuring quality.
- Increased experience applicants, new employees. When the receive process, professional, clear, candidates tend to appreciate the corporate culture, are willing to stick long-term.
- Reduce the rate of quitting soon. The process of integration, it helps employees understand the role, tasks and adapt quickly to new environments.
This is the feature of hr software directly addressed two issues smarting today: shortage of human resources quality and the rate of quitting in the first 3 months high.
5. Management development training: long-term investment for capacity internal
A business wants to sustainable growth can't just rely on new recruits that need nurturing and development of intrinsic motivation. Functions of hr software in the array training and development human resources designed to support business-make this strategy the way.
The software allows:
- Build training plans according to departments, skill or rank.
- Course management, monitoring academic progress of each employee.
- Recorded credential storage, gain skills.
- Support the construction of the roadmap, career development, identify needs for additional training.
Providing value:
- Sync and transparency in the development plan resources. Business easily keep track of who needs training, what content, how long the progress of the stars.
- Save the cost of training a duplicate. System center management helps to avoid the organization of the course for those who have been involved.
- Improve the quality of personnel internal. When employees perceive the investment from the business, they have the motivation, development, long-term commitment.
This is one of the features of hr software is often underestimated in the short term, but bring huge value in the long term, especially with business visionary development team inherited.
6. Reviews work performance: platform for reward – and-punishment fair
The performance evaluation not only in rating employees. This is the basis of important business-oriented training, salary structure and enjoy optimal productivity of the entire system. Functions of management software hr in performance evaluation is designed to support this process in a science fair, transparent.
Software support:
- Set up the evaluation index such as KPIs, OKRs for the individual departments.
- Allows for periodic reviews by month, quarter, or according to the model 360 degrees.
- Auto-summing up the results, export the report details the individual or department.
- Analyze trends to improve or go down your work performance over time.
Providing value:
- Clear basis for decisions on salary bonus. The evaluation is based on data specific help avoid feelings, increase fairness in internal.
- Increase work motivation. Employees are seeing the evolution of his, from which more effort to reach the goal.
- Mounting personal goals with organizational goals. Software to help connect individual goals with the direction of the business, creating ecosystems operate in sync.
Not only is the assessment tool, this is the feature of hr software to help businesses build a culture of high performance an advantage sustainable competitive in the modern labor market.
7. Benefits manager compensation: increase experience employees, retain talent
In human resources strategies the modern welfare no longer is the “added bonus”, which became a core element to attract retain personnel quality. Therefore, the function of hr software in the benefits manager – remuneration is increasingly interested in the post.
Software to help businesses:
- Recognition and management of allowances, such as gasoline, telephone, work free, pet puppy small...
- Keep track of the rewards program periodically (bonus, quarterly bonus KPI initiative bonus...).
- Automation managed benefit programs, such as birthday presents, holiday resort, health insurance, tuition for children...
- Support deployment model welfare flexible (flexi benefits), allows employees to choose benefits tailored to individual needs.
Practical value:
- Increase the level of employee satisfaction. When entitlement personalization, transparent, employees feel are of interest with respect.
- Reduce errors in the reimbursement process, recorded welfare. Thanks to automation and connect with hr data system limited status omissions, spending mistake.
- Creating competitive advantage in recruitment. Businesses are welfare policies clear, flexible will attract is the quality from the market.
This is the feature of hr software to help businesses turn benefits from a policy of strategic tool in resource development.
8. Employee portal (Self-service): transparent, proactive, reducing the administrative load
In the work environment of culture, employees don't want to wait or depend on the administration department to lookup the salary, please leave or update your personal information. This is the time function of the software hr manager with employee portal promoting effective clarity.
Through the portal, self-service, each employee has a personal account to:
- View schedules, timesheets, payroll deductions.
- Submit leave requests, adjusting your personal information, register to participate in the training program.
- Access to internal documents such as regulations, procedures, work instructions using the software...
Providing value:
- Increase transparency and trust in the internal. All information are clearly shown, helps to reduce complaints and inquiries.
- Reduce the load on the administrative division – personnel. Many operations is employee self-realization without the need for a support request directly.
- Increase the active commitment of employees. When provided access, employees tend to be more active in monitoring management work on their own.
Features of hr software, this is becoming the norm in the system, HRM, modern, especially in the context of enterprise digital transformation, and remote administration is becoming increasingly popular.
Software hr LV SureHCS – comprehensive Solution for enterprises
After understanding the function of software personnel management, the business need is a solution that can meet the full requirements actual operation, easy to use, flexible to scale the organization and in full compliance with legal regulations in Vietnam. This is also the reason why hr software LV SureHCS are many businesses choose to deploy.
LV SureHCS developed by company shares Information Vietnam – units has over 29 years of experience in the field of application technology business. Software fully integrated with the functions of hr software essential such as record management, attendance – payroll, recruitment, training, performance reviews, benefits manager, employee portal, etc. in Addition, the system also has the ability to customize according to the peculiarities of each business, each organizational model to help business app easily without the need to change processes available.
More important, LV SureHCS not only provides the features of hr software, but also bring long-term value: from cost savings in personnel administration to enhance the experience workers and support strategy development resources sustainability.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
LV SureHCS is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
INTEGRATED AI ACCELERATION CONVERTER OF PERSONNEL
Lac Viet has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
TYPICAL CUSTOMERS ARE DEPLOYING LV SUREHCS
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
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BUSINESS IS WHAT WHEN DEPLOYING SOFTWARE LAC VIET SUREHCS?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: [email protected] | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
Understanding the function of hr software will help businesses choose the right solution that fits the needs practice, and optimal costs improve operational efficiency.
You are looking for a software solution personnel in accordance with enterprise can deploy flexible and long-term support?
Please contact us for experience demo LV SureHCS – Solution in hrm comprehensive from Vietnam.
