When businesses expand, the management of hr information becomes more complicated than ever: lookup information, loss of time, errors in payroll, recruitment, poor efficiency, reporting crafts lasts. Information system personnel (HRIS) the main focus is the solution to help businesses digitize the entire hr data, automate processes, and decisions based on accurate data.
The same SureHCS learn information systems, personnel management, what is the core functionality should be in the article below!
1. Data information personnel fragmentation – Barrier in the management
Information management personnel has never been a problem easily, especially when business is increasingly expanded. A survey by PwC (2023) shows 73% of enterprises have difficulty in the synthesis and analysis of hr dataled to the decision inaccurate. Besides, 58% business still using multiple systems individually or management using Excel, causing the condition data fragmentation, inefficiency.
Businesses are encountering these issues in personnel management?
- When you need to find employee data, HR must open many Excel file, turn the pages of paper records, or access many different systems.
- Input crafts that staff is miscalculated wages, delayed coverage, causing distrust and lead to labor disputes.
- There is no system to track applicants that the process is delayed, reducing the experience, candidates lose the opportunity to attract talented people.
- When leaders reporting requirements, personnel, HR must take daily to aggregate data from many different sources.
- No data analysis made business difficult, trend forecasting, staffing, strategic planning, personnel long-term.
The problem on not only losing time, expensive cost, but also affects the working performance of the whole organization. To overcome this, businesses need an information system, personnel management, centralized data, automation hr processes.
2. Information system personnel (HRIS) is what?
Information system personnel (Human Resource Information System – HRIS) is a software or a platform that helps businesses collect, store management, information processing, hr focus.
This system provides tools to digitize and automate hr processes, from management, personal records, labor contracts, attendance – payroll, benefits to plan hr strategy.
3. Core functions of information system hr HRIS
A HRIS system efficiency not only helps to store business information personnel but also need to optimize the entire process of human resource management, from recruitment, timekeeping, payroll to training, assessment and strategic planning personnel.
Here are the 7 core functions of HRIS systems:
3.1. Employee portal focus
Employee portal focused to help businesses digitize the entire hr data, allowing employees to access, search and manage your personal information, such as contracts, payroll, insurance, travel, vacation, without passing through the HR. This feature helps to transparency of information, reduce the load administrative work for HR, advanced experience of personnel.
In addition, information systems personnel also automate the process of approval for the leave request, adjust the profile, sign up welfare..., help enterprises shorten the processing time from several days down to just a few hours. With the ability to connect with other systems such as payroll, insurance, training, employee portal to ensure the synchronization of data, helping business human resource management effective, more professional.
3.2. Hiring manager
HRIS system to help businesses automate the entire recruitment process, from posting recruitment, screening resumes, interview schedule to send the acceptance letter. The integration with the recruitment platform and social network that helps attract potential candidates quickly, reducing the time to recruit up to 50%.
In addition, storage systems, data candidates focus, allowing the construction business bank, the quality of our candidates for use in the recruitments after. Report recruitment intuitive help HR evaluate the effectiveness of recruitment, the optimal search strategy talent fit.
3.3. Attendance management – payroll
Direct integration with the timekeeper, information systems, personnel help automatically records the working time, reduce errors due to input manually. The system also supports the form of flexible attendance as GPS, fingerprint, face, help businesses accurately track hours of employees from far away or at the office.
Besides, the payroll process is automatically set according to the formula available, ensure transparency. Connecting with tax data, insurance help HR up to 70% of the time, payroll processing, reduce errors and disputes about compensation.
3.4 benefits Manager
Information systems management personnel allows automation of registration process, manage, and monitor benefits such as health insurance, travel grant, staff gifts... employee can look up, register, track personal welfare right on your system without going through HR.
For businesses, the HRIS help personalize welfare policies based on the needs of each group of employees, at the same time monitor the level of use to the optimal welfare budget, ensure satisfaction, employee engagement
3.5 rating – planning personnel
Information system personnel support set up and track KPI, OKR, help business personnel evaluation according to criteria of transparency and objectivity. Staff can update the work progress, and get feedback from management on the system, helps to increase attention, improve work performance.
In addition, HRIS, data analysis, evaluation to the proposed route in advance, succession planning, help businesses retain talent and build a team of inheritance strategy.
3.6 Dashboard hr
The system provides visual reports on personnel in real time, helps businesses keep track of important indicators such as the rate of absenteeism, work performance, personnel costs. Data are presented in chart form, to facilitate leadership decisions quickly and accurately based on data instead of feeling.
With HRIS, business can trend forecasting, hr, optimal recruitment strategies, training and retaining top talent based on data intensive analysis.
3.7 Management training & development personnel
Information systems personnel to help businesses build and manage training plans all the way, from sign up for courses, track progress, to evaluate the results. Employees can study online, take the test, get a certificate on the system, help optimize performance training.
In addition, HRIS enable tracking development roadmap individual capacity, ensuring every employee has the opportunity to enhance skills, thereby increasing the ability to retain talent, and promote the sustainable development of the enterprise.
4. Role of information system in business
When the scale businesses increasingly expand along with the required number of turns is required, the personnel management by manual methods are no longer appropriate. Information system personnel play a central role in the optimization of human resource management, help businesses enhance performance, save time, and make decisions based on accurate data.
Below is the important role that HRIS bring to a business:
4.1 Reflects the situation of human resources in the organization
HRIS helps business overview, precisely about human resources through data updated in real time. Information systems management, personnel management provides information about:
- The number of personnel in each department, location, working time.
- Rate fluctuations, staffing, status of jobs, the performance of individual departments.
- Trend forecasting staffing to help businesses adjust strategic human resources in accordance with the development stage.
Owning hr data transparent details to help businesses accurately assess the potential human, optimal plans for recruitment, use resources efficiently.
4.2 Channel 2 way interaction between employees and management
One of the great challenges of business is to ensure transparency and connection between employees & management. Information systems personnel to help solve this problem by:
- Provide hr portal self-service, where employees can actively record lookup the individual, payroll, benefits, without the need through HR.
- Allows employees to submit feedback, complaints and suggestions directly to the hr department or management.
- Support tools, reviews & feedback helps leaders easily acknowledge comments and suggestions from employees.
Thanks to that, the relationship between business – hr becomes more transparent, increase the level of cohesion of the team.
4.3 Base building strategy, staff development
HRIS not only help manage hr data but also plays an important role in the strategic planning and staffing, long-term:
- Provide reports, in-depth analysis of labor productivity, the rate of the holiday, the level of satisfaction of employees.
- Shaping trends, hr support and leadership to make decisions about recruitment, training, developing and retaining talent.
- Forecasting demand for human resources in each stage, help businesses proactively planned personnel in accordance with the direction of development.
Use data to make decisions instead of emotional help businesses optimize costs, enhance operational efficiency, ensure sustainable development.
4.4 Management of personnel records and store employee information
Manage personnel records not only time-consuming but also prone to errors. System personnel information to help standardize – digitize the entire hr data to:
- Store, update employee information in a systematic way, from contract labor, work processes, training, reward to insurance, personal income tax.
- Easy access to data when the history of the adjustment mode welfare or perform the procedure personnel matter.
- Ensure data security, access subdivisions, suitable to avoid the risk of information leakage.
Thanks to that, the business not only reduce the load administrative work but also optimize hr processes, enhance professionalism and transparency in management human resources.
5. Options HRIS system – Businesses need to prioritize what criteria?
Investing in a HRIS system is not merely buying a software, which is strategic decisions affect the entire operation of the business.
However, between the infinite number of solutions on the market, how to choose to be an information system personnel meet the right needs, easy to deploy, bringing optimal efficiency that still guarantee a reasonable cost? Here are the important criteria that businesses need to consider before making a decision:
- In accordance with demand, enterprise scale: The system should meet the management needs of the business, from recruitment, timekeeping, payroll to training, personnel evaluation. At the same time, there should be scalable, flexible according to the scale and pace of development of the business.
- The ability to integrate with other systems: HRIS need to connect easily with accounting software, financial management, ERP or the tools work internally to ensure data throughout, avoid entering data manually cause mistakes.
- Security, compliance with legal provisions: The system should ensure data safety personnel with the high security standard such as ISO 27001, data encryption, access subdivisions, and in compliance with the legal regulations existing as GDPR, Decree 13/2023/ND-CP.
- The ability to customize the upgrade: Every business has its own peculiarities, so HRIS need the ability to flexibly customized as per the specific requirements and easily upgrade in the development of the organization.
- Support, customer service: Suppliers need to have a team of professional support, ready to solve technical problems and provide documentation details to the business of operating the system efficiently.
- Reasonable cost, optimal investment benefits: Businesses need to weigh the total cost of deployment, including free software maintenance, upgrades compared to the value system that brings order to ensure cost-effective investments.
6. LV SureHCS – Solution system, personnel information, comprehensive
LV SureHCS is information systems personnel are developed by Lac Viet, help the enterprise comprehensive management of all aspects of human resources unified on one platform. The system integrates all information from recruitment, personnel records, attendance – payroll, benefits, performance reviews, to training, planning, personnel, ensuring the business has the overall look and accuracy of our team of its employees.
In particular, software personnel management LV SureHCS be integrated Chatbot AI smartonline activities 24/7 to support staff – managers:
- Automatically answer the frequently asked questions about pay, benefits, vacation, company policy.
- Hint, provide relevant documents such as form, process, contract immediately.
- Enhance the experience of personnel, reducing the work load for the room HR and ensure information is updated quickly and accurately.
According to a survey by Glassdoor, the recruitment market in the world and Vietnam are major fluctuations:
- 68,66% business complains that the candidate does not meet the requirements.
- 18,67% business struggled to find the right person though recruitment needs increase.
- The rate of recruitment through the training school only reach 1-2%shows large gap between training and practical business.
If businesses are still struggling between the CV does not fit, the recruitment process dragged or new employees leave during onboarding, the time has come you need a solution to recruit smart, more comprehensive.
LV SureHCS Hiring – System recruitment management technology integrated smart AI
- Technology LV AI Resume dissection of the entire data every format CV file – every language put into the software to create candidate profile electronically.
- Search series CV request takes only a few seconds by depth filters by keywords, 't need standards.
- Automatically transfer the record candidates at system recruitment management.
- Mining Candidate Pool through AI assistant depth to quickly find suitable candidates (support the Prompt to the query fast and right).
- Construction brand recruitment professional with your work information, service portal candidates separately.
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: [email protected] | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
When business on strong development momentum, the continuation of management personnel by the method or system of discrete will only pull back the performance and increase operational risk. A information system personnel focus not only help enterprises digitize data, automate processes, but also provides a solid foundation for the decisions hr strategy.
CONTACT INFORMATION:
- Solutions talent management & Human resources comprehensive LV SureHCS
- Hotline: 0901 555 063 | (+84.28) 3842 3333
- Email: [email protected] – Website: https://www.surehcs.com/
- Headquarters: 23 Nguyen Thi Huynh, P. 8, Q. Phu Nhuan, ho chi minh CITY. Ho Chi Minh
