Sample minutes of dialogue, recurring at work latest

3.Ingredients join the conversation periodically at work

Pursuant to Article 38 of Decree 145/2020/ND-CP, the participants, for phone periodically be defined as follows:

The employer:

• Due to ER to see, but ensure at least 03
• Which are the legal representative of the EMPLOYER and specified in the regulation democracy in basis at work

The workers:

The representative organization of EMPLOYEES at the the basis and the group represents the phones of EMPLOYEES determine the number of representatives to engage in dialogue corresponding to the proportion of members of the organization and the team and ensuring that at least:

• 03: Businesses use less than 50 EMPLOYEES;
• 04 – 08: Businesses use from 50 – under 150 EMPLOYEES;
• 09 – 13: Business use from 150 – under 300 EMPLOYEES;
• 14 – 18 people: Business use from 300 – under 500 EMPLOYEES;
• 19 – 23 people: Business use from 500 to less than 1,000 EMPLOYEES;
• At least 24 people: Business use from 1,000 EMPLOYEES or more.

List of members participate in dialogue to be done periodically, at least 02 years/times and publicized in the workplace.

In addition, the two sides can lose invited all EMPLOYEES or a number of EMPLOYEES involved and participating minutes of dialogue, recurring at work, ensuring the participation of representatives of labor, and while the dialogue about the content related to the rights and interests of women workers.

4. Organizational processes for phone periodically at work

Pursuant to Article 39 of Decree 145/2020/ND-CP, the phone periodically be made according to the following process:

Step 1: Prepare for phone

• Organization to take the opinion of EMPLOYEES about the content need to take out the phone and decided to choose the form of dialogue, through: The questionnaire, listen to reflections of union members, EMPLOYEES, meeting union organization department to gather comments...
• The decision to select content for phone through the table of silver, choose and vote. At the same time arrange the content of the dialogues in order of priority, in accordance with each of the forms of dialogue, assign tasks to each member to engage in dialogue, such as: prepared comments, arguments, documents related...

The parties agree on the time, place, manner organizer for phone periodically in accordance with the actual conditions and according to the rules of democracy in basis at work.

Step 2: Send the content of the dialogues for the parties involved

Within 05 working days before the start date organizer for phone periodically; the parties are responsible for sending the content of the dialogues for the rest engage in dialogue.

Step 3: Proceed for phone periodically at work

The dialogue periodically be conducted only when there is the participation of:

• Side employers: Have the legal representatives or authorized persons;
• Party workers: There are over 70% of the total number of member representatives.

Happenings dialogue to be recorded in the minutes of dialogue, recurring at work and be signed by the legal representative of the EMPLOYER or a person authorized and signed by the representatives of each organization represented EMPLOYEES (if any) and of the representatives for the group dialogue representatives of the EMPLOYEES (if any).

Step 4: public notice result for phone

Slowest 03 working days from the end of the dialogue:

• ER must publicize at work the main content of the phone;
• The representative organization of EMPLOYEES, group dialogue representatives of the EMPLOYEE downloads the main content of the dialogue to EMPLOYEES.

Minutes of dialogue, recurring at work is an important part in ensuring the work environment, fairness, transparency and relationship building labour sustainable. Full compliance with the provisions on the phone to help businesses not only made legal obligations but also built trust and cooperation from the workers. Please apply the correct process for phone periodically and minutes of dialogue to build a work environment that is professional and efficient in your business.