Survey training needs is tools collect comments from staff and management in order to determine what skills, knowledge or competence lacking compared to the job requirements. Votes often include questions about the content need training, work objectives, level of priority, the forms of training desired. The use of the survey to help businesses accurately assess the actual needs from which to build training programs more efficient matching.
A training program is only really effective when started from the needs. A lot of businesses still make mistakes downloads: deployment training according to the sense, according to trend or according to demands from the management level without basis of fact from our staff. This is why survey training needs and build the sample survey on training needs in business role of the platform indispensable in every plan human resources development.
This article Lac Viet SureHCS will help the business understand the importance of survey training needs, structure sample survey efficiency and the note to harness information in the right direction right on target.
1. Overview of survey training needs
1.1 Survey of training needs is what?
Survey training needs is the process to collect, analyze, and evaluate information from workers in order to determine the gap between current capability and capacity required to meet the job requirements or the development strategy of the business. Since then, business has the facility design training program suitable to avoid waste of resources, improve the efficiency of investment for training.
Other than the conjecture emotional or run trends, surveys, training needs to help businesses understand:
- Personnel really need any skills?
- Parts are shortage of capacity?
- Priority level of each training content is, what?
Through the use of surveys and training needs in the enterprise, the enterprise does not only collect subjective opinion from staff but also can be combined with the actual data (KPI results, reviews, reports, mature, parts...) to look objectively more comprehensive.
Survey training needs in business often include content such as: personal information, position, current, capacity, skills, desire to be trained, priority level, form and fit. This is the document platform to hr or training department design plan of study with the actual demand.
1.2. When businesses need to make survey training needs?
Businesses often deploy survey sample training needs internally at times strategic, such as:
- When receiving new employees: The survey from the beginning to help identify the flaw skills need to be fostered immediately in the integration phase.
- When there is a change in the organizational structure or business strategy: For example, number conversions, extensions, new products or adjust the workflow will require hr to update new skills.
- When the periodic review work efficiency: Data from reviews KPI or the result work can open the capacity still need to be trained more.
- When employees actively proposed learning: This is a positive sign for the team's wishing to develop themselves, thereby increasing the level of attachment to the organization.
Thus, survey training needs should not only made once, but need to become active periodically, fastened with cycle management personnel and team development.
2. Why business need survey training needs of personnel?
Properly understand the needs, skills development of staff
Instead of imposing the training content from the upper level, enterprise can listen directly from the team – they need to learn something, the desire to improve certain skills. For example, while the techniques need to update knowledge on new technologies, the volume of business back more interested in negotiation skills, customer care. The use of survey sample training needs helps business is not deflected in the training content, avoid the status of “training for there”.
Help build a training plan in accordance with cost savings
One of the common mistakes in human resource management is training spreading't have focus. Sample survey training needs in business will provide input data clearly, from that building training plans according to group objects, priority, and specific budget. Business save cost at the same time increase efficiency, performance, investing in human resources development.
Enhance the proactive employee engagement
When was engaged in the survey process training needs, employees feel they are heard. be respectful. The self-assessment capacity and proposed the desired course will help every individual to be more active in the process of career development. This is also the important factor to improve the level of mounting retain talent in the organization.
3. Survey training needs in business should have what?
A sample survey training needs in business efficiently designed not only helps to collect full information but also create the foundation for decision making, training the right people, the right content, right time. Here are the essential components required in a sample survey of needs for internal training to ensure comprehensive ability to harness data, optimal:
3.1. Personal information, and location work
This is the first part includes the market such as: name, department, job title, duration of employment at the company. Collecting this information helps business classification needs in specific populations (new employees, longtime employees, personnel levels,...). At the same time, this is also the basis for comparison with data capacity, performance reviews after this.
For example: A staff of the engineering department will have the training needs different than a staff member in the room of customer care.
3.2. Career goals, learning needs of staff
This composition reflects the desired personal development in the short and long term. Employees can share goals, such as: advanced skills team management, mastering tools, data analysis, or switch position to the other parts in the future.
Understanding personal goal to help business-oriented training programs that fit, at the same time cohesive strategy personal development with organizational goals.
3.3. Reviews current capability (individual self-assessment or from management)
This section could take the form of a scale (for example, from 1 to 5) or description open. Employee self assessment of existing capacity in the group skills such as expertise, soft skills, technology skills, information, time management...
In addition, many survey training needs in the enterprise also integrates the reviews from direct management to look objectively more fully help determine the gap between actual capacity and work requirements.
3.4. List of skills, knowledge and training required (checklist or open)
This is a central part in the survey sample training needs where the person filling out clearly define the skills or specific knowledge that they need to improve or supplement.
Can be provided in the form of the suggestion list (checklist) to employees choose express such as: presentation skills, data processing, Excel, employment law, basic AI technology in work... at the same time extended the “other” to personalize the content of training.
3.5. The proposed form, timing, method of consistent training
Each employee can approach different learning: people learning chinese (offline), others are in accordance with the E-learning flexibility. Some of the priority school in the evenings or weekends in order to not influence the work.
When the survey sample training needs internal integrated part of this business to easily design flexible program, raising the participation rate, the quality of acquisition.
3.6. Priority level, commit to taking training
Work requires the complete assess the level of urgency of each training needs to help the hr department to arrange budget, time, resources accordingly. This is also the basis to remove the proposal has not really necessary.
In addition, the commitment shown the level of readiness and responsibility of employees with the needs of their learning. This will strengthen the spirit of initiative, responsibility in the process of participating in the training.
The standardized content in the survey not only help businesses collect information structure, easy to analyze, but also to show the professionalism in personnel administration. If you are need to download the survey sample training needs to be building standard, easy-to-use practical application.
4. Note when designing sample surveys and training needs effectively
4.1. Matching objects industry
A survey on training needs in business only effective when designed in accordance with the characteristics of respondents. For example, with technical staff, the questions should revolve around skills, expertise, updates new technology or processes operate machinery. Conversely, staff office block will be of interest to communication skills, office software, or knowledge about time management.
In addition, level the fill should also be considerations. Votes for employees who need concise, direct. Votes for head of department should include the assessment team needs, team development, goal-oriented departments.
4.2. Easy to understand, not too long, the line
A common error when designing a survey form needs internal training is the use of complex language, academic or take out too many questions that respondents feel pressure. Principle should be applied is: clear, concise easy to complete.
For example, instead of asking: “In your review, to the extent necessary in strengthening skills analysis what is data?” can be worded: “do You need to learn more skills Excel advanced't?”. This helps to increase the response rate to ensure data collected is more accurate.
4.3. Application number tool to survey
Instead of slips of paper or send a Word file via email, businesses should application of digital platforms such as Google Forms, Microsoft Forms, system, LMS (Learning Management System) or E-learning software internal to collect information in a quick, convenient.
Obvious benefits is saving time synthesis, easy to analyze data using charts, graphs, synthetic extract reports quickly. Especially, if business use of the software e Learning integrated survey training needs, process from survey to deploy the training plan will be seamless, reduce errors, shorten preparation time.
5. Deployment survey training needs in the enterprise need to note what?
Survey training needs is important step in the training cycle hr, but if not implemented properly, businesses can collect data is skewed, causing wasted costs affect the effectiveness of training. Here are the important note:
5.1. Should be surveyed periodically by quarter or year
Instead of just carried out a survey when a program specific training, business should build schedule periodic surveys by quarter or year. This helps to track the changing needs through each stage of development of the organization and the individual. For example, after the expansion phase, the market, business can need training sales skills for new employees or raise capacity management for team leader.
Periodic surveys also help businesses to be more active in making training budget, avoid passive voice or deployment of the base practices.
5.2. Ensure anonymously to get honest feedback
When employees concerned their feedback can affect job evaluation or internal relationship, they will not hesitate to tell the truth. Therefore, the sample survey on training needs in the enterprise should be designed in the form of anonymous or confidential personal information at an appropriate level.
In addition, asking questions also need objective, not hints, not lead. Instead of asking “do You think I need to learn the skill X?”, ask “You rate your level of proficiency with current skills X like?”. How to make sentence so will help employees feedback more precisely, form the basis of real data to build the training program effective.
5.3. Combine survey data with reviews KPI, the results of work
A survey on training needs internal only reflects the desire of personnel. Business need for projection with actual data as results, KPI reports, productivity, capacity indicator, or 360 degree assessment to be comprehensive look at objectively.
For example, if employees expressed a desire to be training, presentation skills, but KPIS related to sales or communicate no sign of abating, then this could be the demand personal development rather than on the needs, priorities in the plan of general training. Conversely, if both the survey and performance data showed that weakness is a clear signal to investment priorities.
6. Integrated sample survey on software, training, personnel management
With the development of digital technology in business management, the integrated survey on training needs in the enterprise system software training personnel no longer is the trend that is essential needs help enhance operational efficiency.
The platform learning management (LMS – Learning Management System) or software lacviet eLearning modern casual allows design online survey, sent automatically to each individual, according to the department, position or any periodic review.
After collecting the data, the system will summarize, sort, filter, duplicate, visualization of the results, chart, statistics dashboard or dashboard admin. This helps the hr department save dozens of hours of manual processing that still ensure accuracy and transparency.
Instead of sending the Excel file, printed paper ballot or by each department head fall back, enterprises can configure only with a few steps and get reported synthetic instant from the system.
A outstanding benefits of integrating survey sample training needs into software is the ability to automate in-depth analysis. Business can filter the results according to various criteria such as:
- Departments need training to fold the most
- Skills team proposed the most
- The proportion of completed surveys in each block
- Collated with the target training year to adjust to the plan
From there, parts L&D or HRBP not only determine the demand, but also have the facility to build the training strategy medium – long term, the proposed budget as well as evaluating the ROI of training activities.
Carried out a survey on training needs is step strategy to help businesses invest in the right people, the right skills and the right time. A sample survey needs internal training is scientifically designed tool will be effective assistance to listening, planning and analysis of accurate planning staff development.
