Attendance software is a software system used to record, store handled automatically the working time of employees, including hours in – out, tardiness, leaving early, overtime, vacation and other factors related to shift work. Software to help businesses accurately track data, serves for the calculation of salaries, bonuses, and management transparency. Attendance system can be integrated with devices, such as fingerprint, face recognition, QR code or GPS at the same time connected to the system payroll management, other personnel to sync data.
In the paintings operate modern enterprise management, working time of the employee is no longer work “craft” simple. A attendance software efficiency not only helps reduce the load pressure for parts C&B, but also increase the transparency, accuracy in payroll, reward and performance management work.
However, with dozens of options, time and attendance system on the market, choosing the right solution is not that easy. SureHCS will help the business understand the real state dots work, the timekeeping solution automatically highlights, and bringing out the criteria to select the most suitable software to model your hr.
Why businesses need to digitize the timekeeping?
In the past several years, active attendance at the business still is mainly made by traditional: sheet paper, fingerprint machine independent or Excel file enter the hand. However, when the scale hr increase combination form work increasingly flexible (made from the ca staff, market,...), then these methods revealed many serious drawbacks.
Statistics from Capterra (2023) shows:
- More than 68% of small and medium enterprises noted flaws in the table at least 1 time per quarter.
- In which, nearly 30% of data discrepancies led to controversy about the wages welfare.
Some typical problems when the dot work includes:
- Easy to occur fraud (staff attendance pussy, late but not recorded)
- Time-consuming processing: HR take hours or even days per month to synthetic table
- Difficult to access, inspection, storage: when the need for control or check old data
The consequences of this not only affects the productivity of commissioning, but also a negative impact on mental work. In particular, in the work environment combined (hybrid), the old method is no longer able to meet.
That's why increasingly more businesses turn to software timekeeping, modern not only to record the hours that also help improve efficiency management, hr support, payroll transparent automate many administrative processes related.
1. Attendance software is what? Distinguished timekeeper traditional
1.1. Attendance software is what?
Attendance software is a system to help businesses automatically record, archive and analyze the working time of employees in many forms: from fingerprint, face recognition, GPS to the QR code, the phone app. Attendance data doesn't just stop at devices that are synchronized in real time on the central system, allowing HR monitor, adjust, extract flexible reporting.
Other than timekeeper traditional (often only save internal data, need to manipulate to extract), timekeeping software:
- Allows remote management, including with employees going to the market or work at home
- Connect directly to other systems such as payroll, human resource management (HRM), performance reviews
- Send alerts when there is abnormal (tardiness, leaving early, dot, teen,...)
Practical example: A business has a team of sales staff working in the field can not use timekeeper fixed. With tools timekeeping integrated GPS, staff can check-in by phone, recorded the location and the exact time help HR departments track easily without time-consuming for projection craft.
1.2. The form of timekeeping popular today
Depending on the type of operation, the business can choose the form of attendance system fit:
- Tools attendance by fingerprint or face (AI): Mounted at the office, factory help identify fast, anti-attendance pussy guaranteed accurate.
- Software timekeeping with GPS mobile App: in accordance with the flexible working or move as much as delivery personnel, marketing, engineering.
- Attendance via Wi-Fi or QR codes: Installed at the specific location in the enterprise. Employees scan the code or Wi-Fi connection to recorded points list, help control flexibility according to the region.
- Integrated software management ca – scroll: automatically recognize time on – off according to schedule shifts, overtime, night shifts, ca fracture extremely necessary with manufacturing enterprises, hospitals, chain restaurants – hotels.
According to research from HRTech 2023, the business software application with modern recorded:
- 45% off handling time for the monthly
- 70% reduction errors due to data entry or data loss
- 32% increase satisfaction level of the employees thanks to the clear transparency in timekeeping, and payroll
2. The indispensable feature of timekeeping software modern
To deploy effective and consistent with the environment flexible working today, a timekeeping software is the need to ensure full features not only help the recorded work time accurately but also support automation management personnel, connected to the payroll system and performance analysis. Below is but the feature should have its timekeeping solution:
- Recorded timekeeping multi-form: fingerprint, face, AI, GPS, QR code, mobile app
- Automatically public – ca – allow – overtime according to the work schedule and rules business
- Warning of anomalies: dot missing, wrong locations, increasing the number of times late – early
- Create aggregate reports automatically, support management tracking ca – parts – personal
- Data synchronization with software, payroll system and hr management (HRM)
- Decentralized clear, data security and hosted stain manipulation transparency
- Support access for public history, increase transparency and reduce errors salary calculator
2.1. Recorded timekeeping multi-form
In the context of the work environment increasingly flexible, business can't just rely on a form of timekeeping fixed like a fingerprint at the office. An effective software to integrate multiple modalities recorded to suit the characteristics of personnel:
- Attendance by fingerprint or face recognition AI at the factory, the office – ensure against fraud, dot work, black.
- Attendance using GPS, Wi-Fi or QR code suitable for staff working outside, move more.
- Attendance through the mobile application (mobile app) that allows flexible time tracking, work anytime, anywhere.
For example, A service company-operated store chain fashion using integrated software clocking by the QR code at each location. Employees scan the code every time in/out to help control management is neither the time nor the place to do real work.
2.2. Automatically calculate shift – work – allowed – increased ca
Every business has organized way of working time different: administration, according to the ca, under flexible hours... Therefore, attendance software, modern need:
- Automatically calculate the number of hours you practice, excluding travel time late early.
- Calculate ca fracture, night shift, overtime under the provisions of the business, correct labor law.
- Manage annual leave, holiday leave, without pay... and display the number of days allowed to rest clear to each staff member.
According to the report of Workforce.com (2023), the business software users have the ability to calculate the – ca – allowed to automatically reduce an average of 35% of the time integrated payroll, reduced disputes salary due to the wrong hours.
2.3. Warning unusual and synthesis report
An important feature is the ability to detect warning signs like:
- Employees not clocking in hours
- Timekeeping wrong place, wrong equipment
- Increased frequency of tardiness, early threshold allows
- Teen public than schedule ca
The software should also provide aggregate reports automatically as a chart or Excel file that helps to manage, easy to monitor the situation points the name of each department, each shift each individual.
HR don't have to check manually each data line that can capture the overall situation in just a few minutes, timely detection of risks and adjust policies or work schedule accordingly.
2.4. Data synchronization with hr software, payroll
Attendance software should not exist individually but need the ability to connect directly with other systems such as HRM (personnel records), payroll (payroll), reviews KPI, insurance...
- Automatically push data to payroll software, remove operation enter manually
- Limit the maximum errors lead to a dispute due to wrong – wrong salary
- Ensure transparency effect when coordination between HR departments – accounting – management
Practical examples: A business 300 personnel has been reduced by 90% error payroll in the first 6 months since using the software can integrate payroll.
2.5. Decentralized data security personnel
Attendance data is directly related to the rights of workers. Therefore, the secure element access control is required:
- Authorization by role: staff only watch his team view of the department, HR has the full right to dispose
- Save history manipulation: who edit, change shifts, approve vacation are clearly noted
- Data encryption backup periodically to ensure no loss of data when an incident occurs
According to a report from TechRadar HR 2023, the business invested in software that features the power – security, the rate of employee satisfaction higher than 27%, especially in the specific sectors such as finance, health, manufacturing.
3. 10 attendance software, point the best employees today
Below is the aggregated comparison Top 10 attendance software in order to help the organizations and enterprises have closer look at each solution:
| Software name | Detailed features | Score limit | The package price |
|---|---|---|---|
| LV SureHCS C&B | – Manage the entire journey from the contract, the salary increases, benefits. – Attendance to the accuracy of minutes ago, machine, GPS, AI, telephone. – Registration and approval of leave, overtime work schedule online. – Payroll – tax – INSURANCE – report periodically synchronized. – Virtual assistant AI answers frequently asked questions. |
Not make public the price, need contact for private consultations. | Customizable according to the scale business – to contact for a quote. |
| CoDX Checkin | – Attendance, multi-mode: fingerprint, Face ID, QR, GPS, WiFi. – Managing ca-rotate, fixed shift, week by week. – Auto-recorded increase in ca according to set. – Automatic processing of data, misinformation or lack of. – Real-time tracking, automatic synthesis report. |
New deployment market, brand awareness is not high. | 10.000 VND/person/month |
| Wise Eye On 39 | – Integrated device fingerprint, face, card from. – Manage work schedule rotating shifts, night shift, overtime. – Automated reporting by day – week – month. – Store data securely on a local server. |
The interface is outdated, hard to use with the young; dependent hardware the same airline. | For free when you buy genuine device; the machine from 2 to 10 million VND/equipment. |
| MISA AMIS timekeeping | – Support timekeeping on the web, phone, biometric device. – Distribution ca, smart split schedule flexibility. – Order management from stay – increase ca – adjust. – Automatic detection of errors and warning. – Connect directly with payroll software. – Intuitive reporting service performance analysis. |
High investment costs, inappropriate business under 30 employees. | From vnd5, 100, 000/year for 30 users. Free trial for 14 days. |
| OnTheClock | – Stop remote with GPS positioning, verify the photo. – Intuitive interface, easy to use. – Calculate overtime, scheduling, ca. – Send, manage leave requests. – Connection with the software pay in the united states. |
English interface; there are no premium features for big business. | Free (1-2 user); Package standard 2.5 USD/month, Premium $ 5/user/month. |
| ZKTime.Net V3.0 | – Control multiple devices attendance ZKTeco at the same time. – Calculator – salary – report automatically. – Access management and distribution ca details. – Easy integration with payroll software, HRM, ERP. |
Only good with your device, ZKTeco; there is no mobile app; depend server internal. | Comes when buy genuine device. Advanced features separate charge. |
| TAS-ERP | – Hr manager, schedule, distribution ca, single words, the table details. – Flexible installation on many computers, data sync fast. – Connect multiple timekeeper: ZKTeco, Mita, Gigata... – Export data as Excel/PDF, integrated payroll software. |
The old interface, there is no mobile version; difficult to manipulate with the non-specialist IT. | About 500,000 VND/pc; available for free with basic functionality. |
| Tanca | – Attendance through the camera WHO, WiFi, GPS, QR code face. – Manage tables – ca – salary – vacation – scroll position. – Location tracking – route; management and employee meals. – Reporting system and customizable table high. |
Not really suit the customized needs of big business. | Free 25 users; the premium package from $49 – $199/month depending on the feature. |
| HappyTime | – Attendance QR/Face ID/GPS; management ca – single-from – salary calculator. – Integrated with game culture, internal communications, mobile application youthful. – Support for hybrid models, point the remote. |
Advanced features require upgrade package; storage limit in package low. | 10.000 – 15.000 VNĐ/user/month. |
| Mitaco | – Compatible with devices, fingerprint/card from the universal. – Export data – reporting organizations/teams – access to Excel format. – Simple installation, fits small and medium enterprises, manufacturing industry, construction. |
There is no mobile app, no integrated cloud; no new device support. | Free installation; copyright from 1 – 2 million VND/time. |
Here are 10 solutions stand out, get more business news use thanks to the possibility of high automation, multi-platform support, integrates well with the system of personnel – salaries.
- Software timekeeping LV SureHCS C&B
- Attendance system CoDX Checkin
- Attendance software online Wise Eye on 39
- Software attendance management MISA
- Timekeeping solution online free OnTheClock
- Timekeeping software on the computer ZKTime.Net V3.0
- Timekeeping app TAS–ERP
- Attendance software free Tanca
- Software point the QR code HappyTime
- Timekeeping software Mitaco
3.1 software timekeeping LV SureHCS C&B
LV SureHCS C&B is the software solution developed exclusively for the business look forward to building a welfare system, comprehensive, flexible and modern. With more than 27 years with the school personnel in Vietnam, the software is crystallized from experience practical implementations at more than 1,000 business, serving hundreds of thousands of employees, effective management policies salary – bonus – benefits at every scale.
Not merely is a management tool, LV SureHCS C&B help business transform of the interface in the work of personnel, from the manage employee profiles, attendance tracking, payroll to administration, welfare policies, all of which are seamlessly integrated on a single platform.
Outstanding advantages
- Full archive personnel information, but also keep abreast of the journey-work of the individual – from contract, history salary increase, to the welfare regime has get.
- Easy sign up leave/overtime, track approval status.
- The detailed monthly, including hours check in/out per day.
- Compatible with most of the line time attendance machine, time attendance via GPS, Camera, AI, smart phones.
- Easy sign up leave/overtime, track approval status.
- Calculate the work time accurate to each hour/minute according to the specified DN.
- Register/browse overtime hours, work schedule, automatically recorded in the system.
- Virtual assistant AI helps to automatically answer the faqs on benefits, and vacation policy.
- Automatic synthesis of accurate data on the salary, bonus, insurance, personal income tax, and support export reports periodically or as required for the relevant parts.
LV SureHCS C&B is the solution to help businesses implement the policy benefits accurately and on time, bring satisfaction between employees and the business. Software help parts C&B is the majority of the time in comparison with the timekeeping, payroll manually. Besides, LV SureHCS C&B is also equipped with additional features to manage organization structure, staff profiles, and effectively manage the work helps businesses can admin staff overall rating is the performance of labor and decisions are most suitable. Highlights: CONTACT INFORMATION: Hotline: 0901 555 063 Email: [email protected] | Website: https://www.surehcs.com/ Office address: 23 Nguyen Thi Huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
3.2 System clocking CoDX Checkin
CoDX Checkin is attendance software specifically designed to support businesses track and manage work time of employees in a way accurate, versatile, in real-time.
Other than the dot system, the traditional capital depends on the physical device, CoDX Checkin activity, strong on platform number – allow attendance directly from your mobile phone, tablet, or desktop, demand response, management, personnel onsite, remote or mobile.
Software highlights with the ability to connect many forms of timekeeping modern (Face ID, fingerprint, QR Code, GPS, WiFi...) and integrated sync with the type of timekeeper popular today. Besides, CoDX Checkin provide full support tool distribution ca, data processing, anomaly, reported by the cycle – help hr process automation, reduce the load volume of manual work, improve accuracy in payroll.
Outstanding advantages
- Dots multi form: CoDX Checkin support the full range of modern methods such as fingerprint, face recognition (FaceID), QR code scanning, GPS, WiFi connection, card from... – suitable with various types of businesses, especially those units that are of the dispersion.
- Automatically recorded an increase of ca: the System allows to set conditions increase in ca customized, such as automatic calculation of overtime when employees stay at work in addition to ca, or have the confirmation from management – help business control costs, OT transparent, accurate.
- Integrated distribution ca flexible: CoDX support the construction and operation of the ca complex work such as shift, rotate, ca paradox, ca fixed or ca change according to the week – very useful with business, manufacturing, retail, or have employees who work in the cycle.
- Data management in real-time: the System updates continuously, help employees and managers keep track of, license, increase in ca right on the app – reduce disputes, increases the transparency.
- Automatic data processing, timekeeping unusual: the case of employees not forget to check-in, scan the wrong song, or cultural shifts, the system still recognizes that allows staff to send a request correction online – management just browse through internal systems.
Restrictions
Despite possessing many powerful features, but CoDX Checkin still in the process of expanding recognition.
Deployment costs
10.000 USD/User/Month
3.3 attendance software online Wise Eye on 39
Introduction since 2008, Wise Eye On 39 is one of the timekeeping software in Vietnam, the first developed specifically for the work environment requires discipline duration as high as factory construction, factory, retail systems.
The software works effectively on Windows operating system has the ability to connect well with the timekeeping devices popular as the fingerprint, magnetic card, face recognition, matching business scale from medium to large. The highlight is Wise Eye On 39 can manage work shifts complex (rotating shifts, night shifts, overtime...) automatic synthesis table for the hr department, minimize errors while calculating a paycheck.
Outstanding advantages
- Support diverse forms of timekeeping: Integrated with the device biometrics, such as fingerprint recognition, face cards – allows for flexibility depending on the environment, type of labor.
- Manage work schedules and shifts: allow To set work schedule, official or temporary support precision machining, even in the work environment is variable ca more.
- Automated reporting: The software automatically aggregate attendance data charts by day, week, month, support the payroll KPI.
- Connect the device stability: quick syncing with the line timekeeper of the Wise Eye, Ronald Jack, ZKTeco... popular in Vietnam.
- Secure storage: your Data is secured and stored locally on your own server, ensure privacy, safety information internal.
Restrictions
- The interface has outdated: Compared with other software, SaaS, modern interface of Wise Eye On 39 not really friendly, especially with users the younger generation.
- Scalability is still limited: Not deeply integrated with the software, hr management (HRM) or payroll software, resulting in the need to handle in the next step.
- Dependent hardware device: software exert maximum efficiency when used with the timekeeper the same airline – cause difficulties when businesses use the system hardware mixture.
Deployment costs
Wise Eye On 39 is provided completely free of charge when purchasing business timekeeper genuine Eye Wise. However, the cost incurred will be located at the purchase and installation of hardware devices – the average price from 2 million to 10 million/custom type (fingerprint, magnetic card, face...).
Therefore, this software is more suited to business has available time and attendance system hardware, or are planning to investment in equipment sync to save costs, deploy software.
3.4 software attendance management MISA
MISA AMIS timekeeping is one of the timekeeping software smart top today, under the ministry of human resources management solution the comprehensive AMIS HRM of MISA. The application integrates AI technology, GPS positioning, Face ID, QR codes and Wifi in order to optimize the process time recording work, particularly effective in the context of business applicable model work flexible, multi-location or remotely.
Not only stop in the timekeeping functions, MISA AMIS also play the role as a virtual assistant automation support chain, service related from the ca – recognition – management unit, from – report – calculate wages on the same platform synchronized.
Outstanding advantages
- Flexible attendance – unlimited devices: Support attendance on your smartphone, tablet, web, or through the biometric device, suitable for any working pattern.
- Distribution ca, divided smart calendar: set a fixed shift, shift, rotate, night shift or shifts flexible depending on the department, branch – ensure management of accurate, comprehensive.
- Single handle from and adjust online: Employees can submit vacation requests, overtime, adjust the right on the app, manage, browse fast, transparent.
- Automatic deviation alerts: Detect early cases, public, teen, wrong time, violation of rules – help manage your time, reducing internal dispute.
- Seamless connection with payroll software: the Entire attendance data is synchronized to the payroll system of AMIS, shorten the processing time, reduce error crafts.
- Report intuitive, multi-dimensional: the reporting System is beautifully designed, easy-to-follow and extract support, performance analysis, labor compliance assessment time.
Restrictions
- Not suitable for small-scale entrepreneurs: the System will exert a maximum effect when applied to the organization from a staff of 30 and above, there needs centralized management, standardized data.
- The cost of the initial investment can be high for new business start-ups, especially if you want to integrate sync with multiple other modules in AMIS HRM.
Deployment costs
MISA AMIS attendance policies for a free trial 14 days, allows businesses to experience the entire feature.
The standard package is priced from vnd5, 100, 000/year, apply for a maximum of 30 staff. Enterprises with a larger scale, MISA will provide the quotation in detail based on the number of users and the more integrated.
3.5 timekeeping Solution online free OnTheClock
OnTheClock is a software electronic timekeeping cloud-based, designed exclusively for small business or organization has a limited budget. With friendly interface, easy to use, the ability to deploy quickly, this software helps businesses digitize the entire process timekeeping without the need for major investment in infrastructure or trained personnel.
Highlights of OnTheClock is to provide the package used for free for 1-2 users, allowing the startup or new company establishment can get acquainted with software time management sparingly but still effective.
Outstanding advantages
- Timekeeping, remote support, GPS navigation: the System automatically records the location when staff check-in/check-out, ensure the actual presence in the place of work is indicated.
- Verify photo: Employees may be asked to take pictures at the time of the attendance to increase transparency and limit fraud.
- Manage work schedule easily: programming interface, intuitive calendar to help manage the coordination of the work shifts for each employee that does not need complicated tools.
- Automatically calculate overtime: scoring System get the correct overtime hours support calculation of salary and ensuring compliance with labor laws.
- Management leave (PTO): Employees can submit leave requests, track the number of days allowed to rest. However, the approval process is still need to improve to a more optimal.
- Integration with payroll system: Support connection with the software paid downloads in the U.s., shorten the processing time, reduce errors, enter the hand.
Restrictions
- Missing features advanced custom: Due towards small business should OnTheClock has extended support for specific needs or big business.
- Process, browse vacation was simple: Not flexible when applied to the internal processes complex.
- Not yet support English: Cause difficulties for users in Vietnam, if not used on the software operation English.
Deployment costs
OnTheClock offers 3 packages price flexibility:
- Basic Package: Free for 1-2 users, in accordance to the original experience, or for group work super small.
- Standard Package: 2,5 USD/user/month and includes full features attendance, shift management, time tracking.
- Premium Package: 5 USD/user/month, expanded security features, authentication, advanced priority support.
3.6 attendance software on the computer ZKTime.Net V3.0
ZKTime.Net V3.0 is software timekeeping dedicated by ZKTeco development, is optimized to operate efficiently along the line time attendance machine biometric of the company such as fingerprint, face, or word cards. This is the ideal solution for medium and large businesses, especially manufacturing units, service scale personnel, requires time management, strict working.
The software not only handle attendance data but also support sync employee information management, distribution ca, set permissions and create detailed reports – all be controlled directly from the main interface, bring experience management intuitive, easy to manipulate..
Outstanding advantages
- Device management focus: Support connect and monitor multiple timekeeper at the same time via Ethernet, Wi-Fi or USB, to help businesses easily sync data from multiple branches or production area.
- Attendance + access management: Integrated access control, entrance, attendance in a platform, convenient for the factory model or office are stratified security.
- Automatically calculate and report of wages: With modules, Pay Code, the software allows company – salary respectively, the report serves payroll quickly.
- Compatible with software enterprise management: Data from ZKTime.Net can easily switch or in connection with the software, payroll, ERP, HRM current.
- Flexible reporting diversity: Provide more than 15 sample reports from the general public, late – early to report details each employee, which helps business monitors work performance.
- Intuitive interface, easy to use: design new GUI helps the user to work quickly on the Windows platform, no need for expertise.
Restrictions
- Only compatible with devices ZKTeco: To maximize efficiency, enterprises need to use the right line timekeeper of genuine, difficult to integrate with equipment from the company Tuesday.
- Depends on the internal server: Is software installed on the computer should be limited remote access, not flexible solutions timekeeping cloud.
- Hasn mobile app support private: managers need to directly manipulate on the computer, yet convenient for the approval or tracking from your phone.
Deployment costs
ZKTime.Net V3.0 are often provided together with the business buying timekeeping devices ZKTeco genuine. However, the service pack extensions such as module, payroll, advanced reports or technical support depth may incur additional charges.
3.7 application timekeeping TAS–ERP
TAS-ERP is software timekeeping combined personnel management in the pattern of ERP, is designed to optimize the operation management personnel in the business has many branches. Software independent operation, easy installation on multiple devices, and allows synchronization of data quickly between the machine, help reduce the load workload for the hr department.
Not only support the TAS-ERP also provides management tools, work shifts, assign user rights, follow the calendar of sabbatical – do more, at the same time integrated with the payroll system, welfare, gives a solution HR comprehensive.
Outstanding advantages
- Timekeeping, multi-platform: Installed on multiple devices, data management, timesheets online, support copy data between computers quickly when changing the device.
- Automatic manure ca – create flexible work schedule: Manage detailed hourly in – out, time off between shifts, the ca repeat by week/month, the handle is ca complicate.
- System report diversity report: attendance details, late – early, absent, deals, synthetic – support export Excel file, PDF or printed directly.
- Personnel management, comprehensive: storing employee information, create divisions, access, manage, holiday – vacation – do more data processing when forget timekeeping.
- Compatible hardware device: connection is with most of the line timekeeper popular as ZKTeco, Ronald Jack, Mita, Gigata, Wise...
- Integrated subsystem wage – HRM: allows connection with the software, payroll or ERP to synchronize processes, from attendance to public – salary calculator.
Restrictions
- Interface not optimized for non-professionals: although function-rich, but the user interface can not really user-friendly, common or employees do not specialize in IT.
- Only supported on the Windows platform: currently, there Is no version for mobile app or web-based, limited flexibility when remote access.
- Design simple task: do Not support multiple users to manipulate at the same time as the software running on the web platform.
Deployment costs
Cost to deploy TAS-ERP relatively reasonable, ranging approximately 500,000 VND/software, depending on the needs and scale of use of the business. A number of the free version are also available with basic functions suitable for the small company.
3.8 attendance software free Tanca
Tanca is the solution timekeeping and personnel management, multipurpose, suits, medium and large businesses are looking for conversion tool of efficiency. Flexible operation in both the mode online (web/mobile app), offline (installed lightweight at only 10MB), Tanca meet the needs of management staff from the office to the team work remotely. Software highlights with the ability to integrate camera AI, timekeeping, multi-modal, process automation salary calculator.
Outstanding advantages
- Smart attendance, unlimited equipment: Support WiFi, GPS, QR code, face detection – suitable for both office workers and mobile.
- Customizable shift & tables: set shifts, flexible, automatically recorded hours – holiday hours, late – early increase of ca.
- Salary calculator like Excel, but automatically: the System allows building formula for calculating the hourly wage construction, deduction, tax, KPI... without the need for manual intervention.
- Vacation management, multi-tier: Easy configuration, type, approval forms, updates balances allowed and tuning flexibility when you need it.
- Monitor the location and route: Tanca provide map location tracking, timesheet, the process of moving – increase the level of transparency and control.
- Manage employee meals: Integration registration feature, statistics and inventory meal in real time.
- App on every platform: the System works well on all mobile devices, computers, optimal user experience.
Restrictions
- The ability to customize is not really flexible: some specific needs of the business may not be met fully.
- Service price is not low: With full-featured package, deployment costs fall into the medium – high compared to other software of the same segment.
- A few functions that need to optimize: Particularly in the array information management personnel when deployed at scale.
Deployment costs
Timekeeping software Tanca apply flexible pricing policy in each pack features, and number of accounts:
- Free pack: Supports a maximum of 25 account with full basic features (attendance, distribution ca, tracking calendar).
- Basic package: $49/month for 50 users.
- Standard package: $99/month for 50 users – add the feature hr raise.
- Professional package: $199/month, integrates the entire advanced features.
- Corporate package: $199/month with deeper customization, support special according to organizational needs.
In addition, businesses can try it for free for 14 days to assess suitability before official implementation.
3.9 software point the QR code HappyTime
HappyTime is the solution timekeeping number is located in ecosystem HR Tech of TopCV – brings new experiences, young for modern business. Don't just stop at the record of working time, the software also integrates add elements of gamification (game culture), internal communication and data connection powerful, aimed at raising the level of cohesive, streamlined operating personnel.
With the QR code scanning is not exposed, employees only need to use your phone to point the – quick, convenient, flexible at any where, in accordance with the working model hybrid or remote.
Outstanding advantages
- Timekeeping multi-channel – optimal flexible: Support fingerprint, QR code, camera, AI, GPS positioning, internal wifi and smartphone – expand the ability to apply for many different industries.
- Timesheet mobile – real-time tracking: Employees actively check-in by phone, push data now on the system – saving operation, increases the transparency.
- Manage distribution ca & single word smart: schedule work, send reminders ca, approval, permit – all-in-one platform.
- Game turns timekeeping – evoke positive spirit: Make “game at the right time” to help raise the rate of attendance that still maintain the fun, gently internally.
- Automatic calculation of the & link payroll: Data easily sync with payroll software, to help optimize processes, reduce errors.
- Interface youthful – easy to use: modern design, matching groups, young users, startup business or pursue styling technology.
Restrictions
- Advanced features require upgrade package: A number of features such as custom tables, advanced reporting, decentralization complex only in the premium package.
- Storage capacity limit in the basic package: large-scale Enterprise may need to buy more storage or upgrade to use stable in the long term.
Deployment costs
HappyTime provides 2 main packages:
- Pack HAPPY STARTER:
- 10.000 USD/user/month
- Include attendance management, single words, work schedule
- Apply maximum for 200 hr.
- Pack HAPPY PRO:
- 15.000 VNĐ/user/month
- More features payroll, customizable tables, stools ca
- Support maximum 500 personnel.
3.10 attendance software Mitaco
Mitaco is software timekeeping tradition developed from the early stages of market hr software in Vietnam. With simple design, easy to install and compatible with many line machine timekeeping older, Mitaco each is popular choice of many small and medium enterprises, especially in the manufacturing industry, construction – where there is demand timesheets according to the organization, the team, working in shifts, complex.
However, do not run on the platform of cloud computing, but Mitaco retains certain position thanks to the ability to export data quickly calculate the accurate integration of the basic salary.
Outstanding advantages
- Support fingerprint, card from: in accordance with the factory, public schools are using the system timekeeper common, does not require investment in new equipment.
- Automatic calculation of work – overtime – late/ early: Helps to reduce errors, save time and handling for the hr department.
- Report according to the organization/team/project: design pattern-matching production and construction, where the track needs work details for each team personnel.
- Access data in form of Excel: quick-service, for the synthesis, analysis, or converting the data to the payroll software to another.
- Compatible with Windows operating system: does Not require computer configuration or constant internet connection.
Restrictions
- Not compatible with timekeeper new life: The device face recognition, scan the smart card common errors when connection with the software.
- Missing features extend: Not support attendance through mobile app, GPS positioning, or cloud sync – not suitable with the trend of converting numbers.
- Handle the night shift and abnormal data are limited: business Suits have work schedules stable, less incurred special situations.
Deployment costs
- Free basic settings for the line timekeeper common.
Cost of software license package: about 1 – 2 million VND/time, no monthly fees.
4. Criteria in choosing a time and attendance system is compatible with the business
Choosing a timekeeping software is not only based on price or brand, but also must match the particular operating of the business. Here are the important criteria to help management evaluate and choose the time and attendance system fits most – ensure efficiency, flexibility and scalability in the long term.
4.1 Support multi-form timekeeping
A timekeeping software modern need flexibility in the time recording work. Depending on the operating environment – from offices to factories, from administrative staff to employees working remotely – enterprises need a solution that enables:
- Fingerprint time attendance, facial, magnetic card, QR code
- Recorded working time via GPS/Wifi, especially useful with team go market
- Attendance directly through the mobile app or web browser
4.2 Integration with payroll system & hr
An important criterion is the ability to integrate data synchronization between attendance – payroll – hr management (HRM). This helps:
- Automatically convert the number of hours the salary data
- Reduce errors, save time entering data manually
- Link with information about vacation, do more, tardy, unpaid leave...
- Easily update new regulations on welfare policies or tax – insurance
4.3 visual reports
Report from attendance software should not just stop at the data sheets dry. An effective system should be able to:
- Show report time worked by the day, week, month
- Quick statistic status late, vacation, overtime
- Export Excel file or PDF to easily share
- Customize the sample statements according to the peculiarities of each department
4.4 in accordance with the working model of the business
Not what software is also suitable for all businesses. You should clearly define:
- Business production work shift: Need hierarchy ca, flexible handle night shifts, overtime automatically.
- Flexible office, remote/hybrid: Priority app attendance on the phone, support GPS, WiFi, face recognition.
- Chain stores, many branches: Need software to connect data focused, map or report according to the point timekeeping.
4.5 scalability and updates new technology
Business will grow – software also need to be ready to upgrade according to:
- Can add multiple user, multiple point timekeeping without the need to change the system
- Compatible with new devices like pc, face recognition, AI, QR scanner
- Support advanced features such as attendance app automatically sends alerts and reports in real-time...
5. Practical benefits when deploying software timekeeping
Deployment attendance software help:
- Transparency exact in recorded hours (anti-attendance pussy, cheating duration)
- Automatically public – ca – allow – overtime, reduce the volume of data entry for HR
- Shorten 30-50% processor time table, save operating costs monthly
- Connect directly with payroll software and system personnel evaluation
- Support detect trends come late, stay more contribute to performance management
- Staff actively lookup public – allowed – work schedule through the user-friendly interface
- Increased satisfaction the confidence of staff for personnel system
- Reduce the risk of dispute about the – salary increase fairness internal mount
5.1. Transparency absolute precision in time recording do
In personnel management, time is one of the factors that directly affect the salary, bonus and benefits related. However, the recorded hours if done using the form or timekeeper locally often encountered the situation of flaws, lost data, even fraudulent, such as having someone else timekeeping pussy.
Tool dots modern fully overcome these risks thanks to the ability to:
- Recorded data in real-time, automatic synchronization of system center
- Integrated method of identification, biometric (fingerprint, face) or GPS positioning, help ensure that only people actually have the newly recorded
- Log storage timekeeping help access history at any time, ensure transparency, fair
According to the report of BambooHR (2023), the business use attendance system recorded up to 63% status timekeeping false or fraudulent duration after 3 months of application.
5.2. Save time cost of processing the
One of the greatest burden to department HR's aggregate tables monthly. If you're still using Excel table or file download from timekeeper discrete, HR must take many hours to collate, check, handle errors do back when there are changes. This is not only time-consuming but also easily lead to false data.
Timekeeping software to help fully release the volume handcrafted this, thanks:
- Automatic calculation of the reality, including time travel late – early, overtime, vacation
- Updates flexibility in schedule ca fit all businesses follow the crew or flexible
- Create aggregate reports fast-export file as soon as the need for screening with payroll
A survey from Capterra 2023 pointed out that the business can use the software save an average of 28 hours per month for the hr department, equivalent to nearly 3.5 days work.
5.3. Closely connected with payroll, performance reviews
Salary – reviews personnel all have one thing in common: based on real data about the working time. If attendance data not accurate, the entire pay system and KPI also easily affected.
Software has ability to:
- Automatically push data has the control to payroll software, reducing the risk input wrong
- Integration with system management objectives (OKRs/KPIs) to reflect the level of attendance as an indicator of performance reviews work
- Supports to analyze trends come late, stay more alert to risk decreasing productivity, or the risk of the holiday
Benefits for business:
- The maximum reduction in errors in the calculation of salaries, bonuses, allowances
- Increase fairness and transparency in employee evaluations
- Help the leader out personnel decisions based on real data, instead of feeling
5.4. Increased experience staff, internal mount
Personnel management is not just control, but also is to create the experience of being positive. When employees feel the timekeeping clear transparent, they will secure trust management system.
Timekeeping modern bring a better experience for employees through:
- Interface personalization allows each employee keep track of work schedule, number of hours, number of vacation days remaining
- Send request to customize, please allow, respond to questions online instead of via email or paper frills
- Automatic notifications, reminders, calendar, reporting points, increase the autonomy for workers
According to internal survey of Gallup, businesses use the platform to manage the user-friendly recorded rate of employee satisfaction increased by 25-30% in comparison with the group longer use form or non-transparent.
Timekeeping software, not merely as tools recorded hours, which is the foundation, core data help business personnel management, transparency, efficiency, save time and cost. Particularly in the context of flexible working, the number of integration is the key element to business sustainable development.
Attendance is not merely recorded work time, but also is the foundation important in ensuring transparent, fair, effective, operating personnel. 10 attendance software be the rated current, complete business can choose the right solution according to the scale, budget, activity patterns. If you are in need of a timekeeping system flexible, easy to use and fully integrated with payroll – LV SureHCS C&B are options to consider.
CONTACT INFORMATION:
- Solutions talent management & Human resources comprehensive LV SureHCS
- Hotline: 0901 555 063 | (+84.28) 3842 3333
- Email: [email protected] – Website: https://www.surehcs.com/
- Headquarters: 23 Nguyen Thi Huynh, P. 8, Q. Phu Nhuan, ho chi minh CITY. Ho Chi Minh
