Software fingerprint time attendance system is to manage attendance data usage swiped fingerprint from timekeeper to automatically collect, process and aggregate hours of work of employees help to completely remove the status timekeeping pussy, standardized data – increased ca – the year, reducing the synthesis time table craft and limit errors while calculating a paycheck.
Among the methods of timekeeping current fingerprint is still the solution is to use the most popular thanks to convenience, the investment cost is reasonable, high precision. System attendance system fingerprint to help collect, standardize automatic data processing to payroll services and reporting.
This is a vital link connecting the dots with the entire system, HRM – Payroll, help the hr department significantly reduced synthesis time table, limiting the maximum errors in payroll. The same Lac Viet SureHCS about the fingerprint in this article.
1. Software fingerprint what is? How it works?
1.1 software fingerprint what is?
Software fingerprint (or management software, attendance machine fingerprint) is a system used to collect, store, sync data processing attendance is recorded from the timekeeper using technology fingerprint recognition.
If the timekeeper is the device recording in – out, then the main software is the “brain” to help businesses:
- Automatically aggregate data from multiple devices.
- Standardized data according to the public policy of the business.
- Auto industry, and allows increase ca.
- Export a report, connecting data to the payroll system.
An easy to understand: timekeeper only offer duration swiped fingerprint, while the soft decision data that is processed like how there is valid not in public or increased ca output table the last month out why.
Illustrative example: employee A timekeeper at 8:01. Only recorded “08:01”. The software will automatically collated with the specified work shift (for example 8:00). If the business allows delay 5 minutes, the software recognized the “right now”. If not allowed, software marked “late 1 minute” and to report attendance.
1.2. Fingerprint activities like?
Operating procedures of a software fingerprint time attendance consists of 4 main steps:
Step 1: timekeeper recorded data: employee swiped fingerprint in the device. Each swipe creates a log, including time, employee code.
Step 2: collecting software, data synchronization: Data from the timekeeper is software that syncs in real-time or on a recurring schedule. The modern software can connect at the same time tens machine for multi-model branch.
Step 3: software data processing under the provisions of the business, including:
- Calculate the shift crew
- Calculate overtime by law or according to the internal policy
- Recorded late, leaving early
- The year, the type of leave salary
Step 4: Export a report or automatically pushed to payroll system
This is the present value, get the most of the software. When the data is processed correctly, parts C&B significantly save 50-70% processor time table of the month.
For example, in manufacturing enterprises: A company has 800 employees, 3 production shifts per day. If making crafts, HR takes from 3-5 days to the synthetic data. When user software fingerprint, the entire data is automatically updated according to shift, summing right in the day.
2. Software fingerprint, including the features do?
For business, software, fingerprint not only is support tool recorded work time, but also the solution to help standardize the data, reduce errors and payroll, to save time, increase transparency. Below is the group features important for business.
2.1. Connect your fingerprint diverse brand
A software management fingerprint machine efficiency need support connecting with many line machine popular in the market as ZKTecoRonald Jack, Hikvision or HiGio help businesses do not have to replace the device when upgrading system software, thereby saving the cost of investment.
Enterprise value received:
- Optimal cost because they can be used again timekeeper out there.
- Easily expand the system when increasing the scale or open more branches.
- Limit the risk of data loss when changing the device.
For example: A manufacturing enterprise has 5 factories use 3 brands, different machines can still manage homogeneous on a software fingerprint time attendance.
2.2. Data management on – going real-time
Real-time (real-time) means that attendance data is updated immediately when employees swipe fingerprint. This feature is especially important for the organizations with the number of personnel or more point work.
Enterprise value received:
- HR grasp the situation go follow step by ca immediately.
- Limit the maximum data discrepancies due to lost connections or updates slowly.
- Management support personnel at the point of work of high volatility such as retail, F&B, logistics.
2.3. Shift management – crew – flexible work schedule
Many businesses operate various types of ca: ca administrative, ca rotate, ca fracture, night shift or work schedule changes weekly. A software fingerprint time attendance standard must allow for to create the number of songs unlimited and customizable flexibility.
Enterprise value received:
- Reduce construction time, allocate the work shift.
- Automatically apply ca for each employee or each group.
- Limited confused work schedule when there is sudden change.
For example: A retail store has 40 employees work in shift rotation; the software automatically assign shifts under the calendar of the manager, no need operation manually as before.
2.4. Auto-company – allows – increase ca
Here are the core features of the software fingerprint time attendance play a decisive role in the accuracy of pay tables.
Automatic calculation:
- Work in shifts.
- Public property salary (annual, special permission).
- Overtime under the provisions of the business or by The Labor code.
- Recorded late, leaving early, forget timekeeping.
Enterprise value received:
- Up to 50-70% of the time table setting each year.
- Increased accuracy while calculating a paycheck.
- Reduce disputes between business and labor.
2.5. Sync data payroll, personnel records
Software fingerprint not operate independently. The greatest value is the ability to connect directly with your payroll system (Payroll) and personnel (HRM).
Enterprise value received:
- Data – wage joints absolute, no need to enter manually.
- Reduce errors due to manual action.
- Automate the entire process, from attendance to payroll.
For example, When employees leave was approved on HRM, the system will automatically update to the table without HR editing craft.
2.6. Warning of anomalies: forget the late, leaving early
The attendance system fingerprint modern has the ability to automatically detect and alert to unusual circumstances such as:
- Employees forget timekeeping.
- Late, leaving early.
- Go beyond the specified time.
- There is no data in ca that is assigned.
Enterprise value received:
- Manage timely and minimize status report dishonest.
- Reduce the pressure handle crafts for HR because the data is warning systems, automatic
- Managers actively holding personnel information instead of waiting for HR general last month.
2.7. Export reports – dashboard according to the needs
Software fingerprint often integrate the reporting form as:
- Reports late, leaving early.
- Reported an increase of ca.
- Report shift/crew.
- Report diligence.
- Reports by departments, according to branch.
In addition, the dashboard visually helps managers monitor the situation personnel at all times.
Enterprise value received:
- Faster decisions based on real data.
- Optimum work productivity according to shift/crew.
- Reduce the time to analyze data due to system presented automatically.
2.8. Manage multi-branch – corporation
For enterprises with shop system, or workshops spread across many provinces, software management fingerprint machine support sync data from all points work on a single system.
Enterprise value received:
- HR synthesis of the entire system without the need to log in each machine.
- Centralized data security, do not disperse.
- Reduce operating costs because do not need layout, personnel management, attendance at each small branch.
For example, A chain of 25 retail stores can manage attendance the entire system with just a single software.
3. When business should implement fingerprint?
The decision to deploy software fingerprint depends not only on the scale of personnel, but also related to the degree of complexity of the work shift, requires transparency in governance and the pressure in the payroll calculation process. Perspective the actual operating at the business, here is the moment you should consider applying.
3.1. When a business has 20 or more employees
When the number of personnel increased, model management by excel or recorded manually start revealing more limited: errors, fraud, hours of sleep, lack of transparency.
Software fingerprint time attendance eliminates completely the risk timekeeping pussy, ensure each swiped reflect the correct user identity. With the business of 20 or more people, the deployment of early help standardize data right from the start, to avoid “fire” when the system was overloaded.
3.2. When businesses have multiple shifts, complex or gain regular shifts
In the manufacturing industry, retail, logistics, service chain..., model making, work in shifts often very diverse: ca administrative, ca 2, ca 3, ca fracture, ca, flexible, and multi-level system number increased by ca.
If handling manually, HR must contrast each timesheets each hour of overtime, each of the coefficients according to the law. Here are common reasons why hr is “stuck” at the end of the month.
Software fingerprint support:
- Automatic recognition of the work shift
- Apply coefficient increased ca in accordance
- General public – OT according to each type of ca
Thanks to this, the business significantly reduce the processing time of public records, ensure accuracy, limit the risk of complaints of employees.
3.3. When a troubled business in the payroll calculation process
Errors in timekeeping is the direct cause leading to the wrong salary. HR should handle the situation as teen, log, coinciding log, timing, wrong file download from the timekeeper.
This is especially serious when:
- Business has many timekeeper different
- Data heterogeneity
- Work shift changes constantly
- Many parts need to browse the daily
Software management fingerprint machine help synchronize attendance data in real time, to standardize the entire data before putting on the payroll.
The result is that HR is no longer lost time “soi line by line” of data, longer leaders are truthful statements to make decisions.
3.4. When a business has multiple branches or multiple points work
This is a business group to meet most problematic when there is no centralized system: each branch hosted a data type, share via excel or send the log file – very easy-to-missing, wrong or late information.
Software fingerprint time attendance allows:
- Manage all timekeeper from the center
- View log real-time for each point
- Total cases reported for the whole system
Thus, enterprise branch (retail, educational, chain F&B...) can control personnel, labor discipline and productivity easier.
3.5. When businesses want to increase the level of transparency up to complain about the salary
When attendance system and records management the process manually, errors are unavoidable. This led to distrust between employees and the business.
Software fingerprint help:
- Recorded data clear
- Every log dots are hosted sign, can't fix
- Employees can collate the his
- Managers have clear evidence when check out
The business early application is often recorded the proportion of complaints decreased by 30-50%, in particular in the industry, there are fluctuations in hr high (manufacturing, retail, restaurant).
4. Lac Viet SureHCS help enterprises deploy attendance system fingerprint comprehensive
Lac Viet SureHCS is HR Software timesheet salary calculator is designed for Vietnamese businesses with the ability to manage focus from many timekeeper and automate the entire process successfully. Some feature highlights:
- Real time synchronized with the timekeeper many airlines, unlimited number of devices.
- Automatic detection of anomalies: wrong log, teen, log, dots insects, interrogative, dots pussy.
- Configuration of the ca – policy flexible as all models work (office – production – project).
- Report multi-dimensional support customized according to actual requirements.
- Connection data Payroll SureHCS, ensuring consistent accuracy in payroll.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
LV SureHCS is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
INTEGRATED AI ACCELERATION CONVERTER OF PERSONNEL
Lac Viet has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
TYPICAL CUSTOMERS ARE DEPLOYING LV SUREHCS
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
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BUSINESS IS WHAT WHEN DEPLOYING SOFTWARE LAC VIET SUREHCS?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: [email protected] | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
Why choose Vietnam?
- More than 30 years of experience in the field of enterprise software.
- 10.000+ customer information used in many industry.
- Ecosystem HRM SureHCS complete, seamless connection data attendance – payroll – benefits.
- Security, high stability, suitable for enterprises with large-scale or multi-point.
- Our team of experienced consultants help business set up process right from the beginning.
5. Deployment process software fingerprint for business
Deployment process software fingerprint need to ensure accuracy, data synchronization, pattern matching operation of the business. A deployment process helps limit error, shorten the duration of practical application ensures operating system stability right from the first day.
Step 1. Survey system
Step survey to assess general infrastructure is: the number of timekeeper, categories and devices, networking, scale, personnel, policy work and public – payroll current.
The purpose of this stage include:
- Determine the system may need to upgrade or just connect to software management fingerprint machine.
- Recorded policies such as overtime, flexible hours, on – going, ca fracture, work according to the project... to properly configure later.
- Predicted load data in the future (especially with factory > 500 hr, the amount of log swiped every day very big).
Step 2. Connect the dots
This stage includes:
- Check the network connection of the machine fingerprint (LAN/Wi-Fi).
- Sync device to the system software fingerprint time attendance.
- Set schedule take data continuously to limit losses and log attendance.
Connecting standards to help HR and management to monitor data in real time, in particular with the pattern a multi-branch or multi-port. Many enterprises ago to check the excel file from each machine, spending at least 1-2 hours per day; when the application software, the time dropped to less than 5 minutes.
Step 3. Configuration of the ca – public policy
At this step, the entire regulation related to working time is standardized in the system:
- Declare a fixed shift, shift flexibility, ca rotate.
- Rules going in late, leaving early, overtime, breaks between shifts, vacation.
- Establish a mechanism to automatically according to each type of production – service.
Step 4. Coaching HR – management
HR and frontline management (head of department, monitoring ca) is trained to use the software fingerprint to:
- Browse the daily.
- Control deviations hour on – off.
- Adjust shift approval of overtime.
- Cumshot synthesis report.
The training helps business autonomy, not dependent on the supply when need to change the policy. This is also the important factor to ensure the operating system sustainable.
Step 5. Commissioning – optimization – report
After put into use:
- Attendance data is automatically updated.
- System analysis of abnormal behavior (employee swiped pussy, deviations hours, teen, log...).
- HR tracking reports, such as shift, OT, the rate of violation of the hours, labor productivity over time.
At this stage, the business can integrate with data systems, Payroll, HRM or ERP to create a round hrm closed.
If the business is experiencing a false-hour public complaints from staff, HR takes too much time synthetic data or leaders need a system more transparent, then this is the right time to deploy software fingerprint.
