Manage administrative personnel is one of the core activities, the decision to operational efficiency and the mount's internal business. However, when the volume of personnel increased, the processing of records, contracts, attendance, insurance with the internal procedures manually is not only time consuming but also prone to errors, overlapping responsibilities.
This is when the business needs a software solution for management and administrative personnel is the correct save more. Not merely tools that support the business, this software helps standardize processes, improve efficiency and management is the stepping stone needed for businesses to transform some comprehensive in the field of hr. The same LV SureHCS find out details in this article.
1. Overview of management software, administrative personnel, what is?
1.1 Concept
Management software hr is tool support business automate the administrative work related to hr, including: recordkeeping, tracking the process of work, vacation management, insurance, contract labor, personnel decisions... It is a tributary basic functions in the system hr software generally focus primarily on the administrative record.
In the context of Vietnamese businesses are converting some strong, the further processing of personnel records by paper sheets, Excel discrete or via internal email so many potential risks: data error, misplaced records, lack of synchronization, consuming resources – time.
Software hr to help businesses:
- Digitize the entire focus of the hr data on 1 platform
- Easily access, search, edit, control information
- Ensure compliance with regulations of labor, insurance and other internal policies
- Standardized workflow of hr, advanced image professional
1.2 distinguish with software HRM comprehensive
Software administration is often used to serve targeted information management personnel standardized comply with legal help save administrative time. Meanwhile, software, HRM (Human Resources Management – human resource management) has a wider range include additional functions such as recruitment, performance reviews, training, management roadmap career guide to building corporate culture.
In other words, management software, administrative personnel is the core in the whole system, HRM, focusing on solving the work “hard” (administrative papers), while HRM solve the “software” related to human development and organizational effectiveness.
1.3 the Role of software administrative personnel in business management
- Reduce the load administrative work and increase performance hr: hr traditions usually takes a lot of time for tasks such as recordkeeping, handling, vacation tracking, insurance or general hr data periodically. Software administrative personnel automation section of this operation with just a few mouse clicks, personnel can extract the entire record, or report required.
- Ensure accuracy and transparency in profile and internal processes: The use of software to help standardize stream data processing personnel from when the employee joined to the holiday. All the timelines, decisions, contracts are recorded, stored, according to the form ensure transparency, ease of control when in need of checking, inspection, or service of the inspection and audit personnel.
- Support regulatory compliance law, hr policies, business: One of the big pressure of hr is to update full compliance with the provisions of The Labor law, the regulations on social insurance, personal income tax... management software, administrative personnel, designed to help businesses automatically apply the correct rule: from the norm day permit, contract term, to report to authorities. This minimize the risk of penalties, at the same time creates trust in the eyes of the employee.
2. Practical benefits when the application management software hr
2.1. Time-saving operating costs
One of the benefits most pronounced when deploying software administrative personnel's ability to cut powerful processing time work and operating costs. The processes such as printing, storage of paper records, data entry on Excel or data conversion between the parts is often very expensive to occur flaws.
When the application software, these steps are completely automated: contracts, personnel decisions, insurance records or timesheets are to be made online storage help save 30-50% of working time per month for HR departments.
Furthermore, businesses do not need to invest more into space physical storage, office supplies, or cost of error handling service all been streamlined on a software platform administration.
2.2. Sync digitized hr data
A system management software, administrative efficiency will help synchronize the entire hr data from the profile, the history, the labor contract until the vacation details, social insurance. Data is managed on a centralized platform, clearly structured easily link with other parts such as accounting, payroll or recruitment. Especially important with the enterprise-scale personnel or multi-branch where the calculation of the system and consistency of data plays a pivotal role in the smooth operation.
Digitized data not only help minimize the risk of lost records, but also support enterprise information management, hr, real-time decisions quickly based on updated data.
2.3. Increased ability to control, access, update records quickly
No less troubled business when the need to revise profile information, personnel, especially in situations of emergency such as labour inspection, internal policy changes or audit. The not search paper records or synthetic data dispersed across multiple file makes the process cumbersome and time-consuming.
Software administration allows users to search for information updates quickly in just a few taps. The data is decentralized clear, flexible access according to the role, helping to better control the activity, edit, approve or track the change history of a record.
2.4. Improve the experience of employees (employee experience)
Administrative management is not merely the task internally but also directly affect the experience the satisfaction of workers. Updating personal information, filing vacation, lookup contract, or track the history salary bonus if going through the process manually, lasted several days, not transparent will make employees feel inconvenient lack of trust.
Software hr help automate the request of the employee, opens the portal with private access to them proactively track information processing of yourself. Help improve transparency, increase the feeling of being respected, which would contribute to improved engagement with business.
3. Features of management software, administrative personnel, modern
In the context of operating businesses increasingly require flexibility, accuracy, software, administrative personnel not only stop at the storage function which records need to fully integrate the core administrative support, personnel management effective from A to Z. Below is the features that a software administration should ideally have:
3.1. Records management personnel comprehensive
One of the functions is the foundation of any software, administrative personnel, which is capable of storing lookup employee records fast, full can system. Include personal information (identity, household address, contact person...), employment history, employment contract, the decision maneuver – appointment – only job, the same papers related to social insurance, health.
Instead of having to manage crafts with paper records or Excel file easily lost, hard to update, the software helps businesses build a system of electronic records centralized, easy lookup track each landmark time.
3.2. Timesheet management – vacation – day industry standard
A system of timekeeping effective not only record hours in/out, but also to integrate with the regulations on the number of working days, paid vacation, sick leave, holidays, etc. to create the standard by which to base salary.
Management software, administrative, modern often directly connected with your attendance (fingerprint, magnetic card, face recognition), and allows employees to sign up vacation online, schedule management, online departments and approved automatically. Thus, medium business, ensure transparency, just to save time for the administrative division – personnel.
3.3. Management salaries, allowances basic
The system should have the ability to set the basic salary according to ranks, the level and location of the work; at the same time manage the allowances such as gasoline, telephone, accommodation, responsibility... according to policy of each business.
In particular, this feature should sync with timesheets same mechanism vacation to ensure the payroll period-end precision limit errors minimize complaints from workers. This is an important foundation to build a payroll process closed automatically.
3.4. Management regimes and policies: insurance, maternity, salary increase, bonus
The regulations on social insurance, maternity allowance, maternity leave, mode, retirement or the tranche salary increase, bonus, staff will need to be managed closely, right time. A software administrative personnel efficiency need to allow automated tracking timelines, conditions influence the mode for each individual.
For example, the software can alert when due to sign the contract labor to the wage increase periodically or when the employee is eligible to make the profile on maternity leave to help business proactive instead of passive response when incidents arise.
3.5. Automate report warning reminder
Finally, a software administration modern should be equipped reporting system, allowing production data for each department, or a group of different objects. The report form should be standardized according to the regulations of the state management agency (insurance, labor...), can be flexibly customized.
Besides, the system alert reminder, real-time (deadline to sign the contract, staff birthdays, the time limit of trial work...) to help HR departments to be more active in work, avoiding missing the important work in the operation of administration.
4. Selection criteria management software, administrative personnel in accordance
Choosing the right software, administrative personnel not only helps optimize the operation, but also create a solid foundation for enterprises to sustainable development in the long term. However, between dozens of software solutions on the market, every business should be based on the core criteria below to the right decisions in accordance with actual needs.
4.1. In accordance with the scale type of business
Don't have a solution how “fit for all”. Management software, administrative efficiency, with big business is not necessarily consistent with small and medium enterprises, especially the new unit conversion from Excel or paper records.
With business SME, should choose software administrative personnel are friendly interface, rapid deployment, requiring no infrastructure hassles, costs reasonable. In contrast, large corporations or state organizations need systems capable of decentralized multi-level processing large volumes of data, service reports varied according to each department.
Choose the right software with scale will help businesses save budget initial investment optimal operating costs throughout the life cycle of use.
4.2. Flexibility to expand
A software to manage the administrative fine, not only meet current needs but also must be easy to upgrade as business development. This includes the ability to add additional features such as asset management, staffing, training, performance management... without changing the whole system.
For example: A business is just timekeeping, and payroll, but the expected expansion team in the next 6 months, should be priority software allows expanded to module performance management or records management training without purchasing new software.
Flexibility will help businesses active in the development strategy of personnel that are not bound to a solution rigid.
4.3. The ability to integrate with other systems
In the ecosystem of business culture in modern software administrative personnel need the ability to connect seamlessly with the system as HRM overall, ERP, accounting, timekeeping software or management salary.
This integration ensures data is synchronized throughout between departments, avoid data entry repeat limit errors manually. For example, the attendance data from the machine will automatically pour about payroll system, then transfer to accounting software for accounting – the entire process does not need operation manually.
This criterion is extremely important if the business goal setting switch of the interface in hr management and operational internal.
4.4. Support data security personnel
Hr data always belongs to the group of sensitive information are private. So, a software administrative personnel need to ensure the security standards such as:
- Encrypted data storage and transmission
- Decentralized access details according to the role
- Log operation to retrieve change
- Support backup – restore data periodically
A simple example is the only enables hr managers to access the information of the employee's salary, while other departments may only view information related to location, job or schedule online.
Security does not only protect the right to privacy for employees, but also to help businesses comply with the legal regulations about management of personal information.
Choose software administration is not merely buying a product, which is investing in a management solution long-term. Businesses should put the actual demand and the development center, from which collated with the above criteria to select the right software administrative personnel bring high efficiency, sustainable value.
5. Solutions to manage hr effectively with LV SureHCS
SureHCS is software administrative personnel developed by company shares Information Vietnam – units has over 29 years of experience in the field of software business management. Designed specifically for business English, SureHCS meet the comprehensive needs administrative management personnel from basic to advanced, including: records management personnel, timekeeping, payroll, management, policy, contract, insurance and other administrative procedures, and internal.
The software is built on the foundation of modern technology and can be deployed flexibly according to model on-premise or cloud, suitable for many types of businesses, from small-scale to corporations, multi-branch.
Highlights compared to software, the same segment
- Highly customizable according to specific business English: SureHCS allows configuration templates, rules, browse, internal regulation without intervention techniques deep. This helps businesses easily transition of administrative processes out there that don't have to change the way to operate the familiar.
- Data link throughout: From the personnel information to the work schedule, to payroll, management reports are integrated seamlessly, to minimize data-entry repeat avoid risks flaws craft.
- User-friendly interface, multi-device support: the software interface is designed to be simple, easy to use, with all the offices and departments administrative traditions. In addition, SureHCS also supports access via web/mobile app helps employees manipulation anytime, anywhere.
- Adhere to high security: the System can decentralize the details recorded history, visit updates, ensuring transparency in information processing personnel. At the same time, the software fully meets the legal requirements prevailing of Vietnam on the storage manager administrative record.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
LV SureHCS is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
INTEGRATED AI ACCELERATION CONVERTER OF PERSONNEL
Lac Viet has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
TYPICAL CUSTOMERS ARE DEPLOYING LV SUREHCS
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
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BUSINESS IS WHAT WHEN DEPLOYING SOFTWARE LAC VIET SUREHCS?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: [email protected] | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
Investing in a software administrative personnel no longer be the option that is required if the business wants to optimal operation and retain talent. The right solution will help the hr department to shorten the processing time of the job to ensure the accuracy of transparency in the entire sequence of activities administrative internal. More important, it is the foundation to building business systems, hr professional, flexible, ready to adapt to any changes.
