Timekeeping software locator solution is time management work modern allows businesses to record the actual position of employees as attendance via GPS or WiFi. Application help prevent fraud, optimize personnel management and increase transparency in the operation.
In the era of mobile working, flexible, many businesses have difficulty in controlling the time and place practical work of the staff, especially staff working outside the office or at many different locations. Timekeeping software geolocation born as a smart solution to help businesses record the exact time – location – shifts of each personnel, at the same time auto-sync data to payroll system.
The same Lac Viet SureHCS find out detailed attendance system positioning this how it works? Any business should apply?
1. Why businesses turn to use timekeeping software location?
In the context of the organizations and enterprises are gradually converted to model flexible operation, the management of working time of employees becomes a big challenge. How to stop the tradition, such as using cards from fingerprint or Excel sheet, however, familiar yet exist many risks: staff “attendance pussy,”, false data, difficult to control employees to work remotely or at work.
Timekeeping software geolocation birth as an important step forward, to help businesses solve radical math, time management work, especially with workforce mobile or dispersed. Instead of relying on the timekeeper fixed at the office, employees can go public via cell phone, the system will automatically record the time and position reality. Data is transmitted back to the hr department, ensuring transparency, accuracy absolute.
With the ability to track in real time, managers are able to grasp the situation hr rapid who's working, where, at what point from which support the decision more accurate. Especially in the aftermath of COVID-19, while working model hybrid (combined between the office and remote) increasingly popular, timekeeping software positioned to help businesses maintain effective governance that still ensures flexibility for employees.
In other words, options timekeeping software positioning not only is the trend, which has become the essential needs of the modern enterprise desire to digitize the entire process attendance – payroll – performance management.
2. Timekeeping software what is the location? How does it work?
2.1. Basic concepts
Timekeeping software geolocation (GPS Attendance System) is a system that allows business records the time and location the actual working of employees through technology, global positioning (GPS), WiFi, or Bluetooth. Employees can timekeeping directly on your smartphone instead of to the office swiped the card. The system will identify the exact location where employees perform the operation, ensure the attendance reflect the actual work.
Difference core compared to the timekeeping software often lies in the ability to verify location. If ago, the timekeeper only recorded hours in – out, now business can know the staff, to be in the right locations work or not. This is especially useful for the industry whose staff regularly move such as logistics, engineering, maintenance, sales, or construction.
2.2. Mechanism of action
Attendance system positioning operation based on the combination of mobile devices of employees and management platform, the center of business.
- Employee timekeeping on the mobile app: Each employee is the individual account level. When to the place of work, they open the application and press the “timekeeping”.
- Navigation system GPS/WiFi recorded data: application immediately determine the current location of the device against the area to be licensed to work. If the location is valid, the command attendance will be recorded successfully.
- Recorded real-time data: information about the time – position – image (if available) will be synchronized to system of personnel management (HRM) or payroll (Payroll).
- Automatic synthesis for control data: the System automatically collate attendance data, work shifts, vacation... help C&B significantly reduced the processing time table and limit errors.
This mechanism helps to completely remove the status of “attendance pussy” – a controversial topic in hr management. Besides that, businesses can also set “workspace valid” means that only allows attendance in geographic scope is approved.
2.3. Classification attendance software geolocation popular
Currently on the market, timekeeping software positioning is divided into three main groups:
- Timekeeping via GPS mobile: Recorded work location of employees through GPS on the phone. In accordance with personnel working outside the office, such as sales, delivery personnel, field engineers.
- Attendance via WiFi internal: the System only allows attendance when the device connect to the WiFi network of the company. How this fits with the model office fixed, ensure control over the exact location.
- Attendance combine Face ID/AI face recognition: application recognition technology face the GPS to verify the identity and location at the same time. High accuracy, minimize fraud absolute.
Each type has strengths. Businesses need to choose the right solution for specific activities. For example, construction business should select the model of GPS, while the office block can prioritize attendance via WiFi to the internal control more effective.
The application software timekeeping positioned not only help to improve transparency, but also bring direct benefits in terms of performance work, save time, data processing and reduced risk of personnel. This is an important foundation to progress to full automation representatives in attendance management – payroll, aiming operate business smart, transparent and more sustainable.
3. Criteria attendance software location suitable for business
When choosing the software clocking position, the organization, the business is to find out information about this solution is often not only interested in features that also focuses on stability, transparency, and the ability to integrate with system administration personnel available.
From the perspective of the hr practice, the selection of the right solution from the beginning will help businesses save significant cost, time, effort operation later.
Here are the important criteria to consider before investing software deployment timekeeper position.
3.1. Accuracy stability of GPS navigation/WiFi
Accuracy is a core element when evaluating software quality timekeeping positioning. A system has high deviation in determining the GPS location will make attendance data lack of trust, directly affect the calculation of salaries, bonuses and performance reviews.
The attendance solution using GPS technology new generation can achieve accuracy up to 5 – 10 meters, while the system uses GPS old or no correction algorithm only reached the level of 30-50 meters. This suggests significant differences in reliability when applied in practice.
Business should be a priority software has the ability to automatically switch between GPS and WiFi positioning to ensure stable operation in many different environments, for example: office, multi-tiered, industrial area, outdoor work or low signal area. This feature helps the system is not interrupted, ensure data is recorded continuously accurate.
3.2. Integration with hr systems and payroll existing
A timekeeping software, although modern to me but if you can't connect with the system of HRM or Payroll payroll of your business, it's still causing disruption data. Meanwhile, personnel must enter manually data – wage, to develop flaws time-consuming.
Businesses today tend to choose timekeeping software locator has the ability to integrate open API, to help sync data automatically between attendance system, payroll management, work shifts and productivity reports. For example, when staff attendance at a valid location, the information will automatically update to the table of months, system Payroll will calculate the number of hours of work, overtime, vacation... without the need for manual intervention.
3.3. Features monitoring, reporting, visual
For managers, an effective system must not only record data, but also transform data into information useful management. Therefore, attendance software geolocation need to have a map showing the location staff real-time alerts when employees go the wrong position, or not available in the work area is valid.
In addition, the report must visually easy-to-understand chart example the monthly, the rate of late/early map of the operational area. Some software now allows access to aggregate reports right on your device, help management to monitor the situation personnel instantaneous without the need to open the computer.
Especially useful for businesses that have large workforce or dispersed in multiple locations, help leadership decisions more quickly and accurately based on real data.
3.4. Data security and privacy staff
Issue of data security is always a key factor, especially when timekeeping software location related to the location information of individual employees. Businesses need to choose suppliers comply with the Decree 13/2023/ND-CP of The government of Vietnam on the protection of personal data, at the same time there is the mechanism of the apparent right of access to information.
In addition, the system should have features data encryption, secure storage on the cloud platform, or internal server (on-premise) purchase needs. Some advanced units also applied two-layer authentication (Two-Factor Authentication) to ensure only people have the right to access attendance data.
This solution not only helps business legal compliance, but also reinforce the belief of employees that their data is strictly protected.
3.5. The ability to customize and support multi-devices
Every business has special personnel management – different work shifts, locations, welfare policies. So attendance software geolocation need to have the ability to customize flexible.
A good system should allow to set the work area to a valid configuration shifts, policy, overtime or method approved separately for each unit. At the same time, need support multi-platform: mobile app (Android, iOS), web portal, version cloud or on-premise, to help enterprises easily deploy in scale and model operation.
The software can works stable on many devices, operating systems, help ensure employees at all positions from the office to the field all can use, convenient.
A timekeeping software geolocation suitable not only help business manage time correctly but also create the foundation transparent data for payroll system and performance evaluation. When choosing, businesses should prioritize solutions ensure accuracy, the ability to integrate, high security, easy to use.
Investing in the right software from the start not only helps to save operating costs, but also improve the efficiency personnel administration, contribute to building a culture of professional work, transparency, fairness in the organization.
4. Software solutions timekeeping positioning Lac Viet SureHCS
Attendance software Lac Viet SureHCS is the solution management, the comprehensive application of GPS technology, AI and automation to help enterprises control the exact time and location of employment of the employee, at the same time optimized processes payroll – benefits.
Highlights of LV SureHCS with a focus on attendance location:
- The system supports diverse forms attendance, such as magnetic card, fingerprint, by phone or GPS, which allows recorded data in real time. Thanks to that, the business removed the status of “go big” or in the wrong position, ensure transparency absolutely accurate.
- Attendance data is automatically synchronized to the payroll SureHCS C&B, support handle, allowances, overtime and benefits in just a few taps.
- SureHCS also integrated report data analysis using BI tools and AI help managers track trends come late/early, the region with the rate of increase cocoa or irregularities in work performance.
- In particular, the system provides mobile app friendly help staff lookup-hours, payroll, benefits anytime, anywhere, increasing the experience, transparency.
- The solution is designed to be flexible, easily customizable policies attendance – payroll peculiar to each industry, business support multi-locations, shifts, or mobile employees.
CONVERT THE NUMBER OF PERSONNEL WITH COMPREHENSIVE LAC VIET SUREHCS
LV SureHCS is the solution in hrm comprehensive (HRM) is developed by Lac Viet from 1998, now serves more than 1,000 businesses in Vietnam with international standards such as CMMI Level 3, ISO 9001:2015 and ISO 27001:2013. Platform help of optimized every aspect from recruitment to employment, improve the experience of staff and effective management of resources.
Feature highlights:
- Candidate Pool AI + AI Resume: automatic dissection CV any format, search for suitable candidates instant, a 70% increase quality, reduce recruitment time significantly
- Timekeeping software – payroll – C&B auto: integrated benefits, overtime, insurance, export report, payslip correct for business scale up to 10,000 employees
- Experience hr – wallet reward – ranking behavior – survey periodically: internal management, honor, mounted staff in real time.
- Assessment and capacity development: KPI/OKR flexibility, feedback 360°, the proposed route train personalization according to the evaluation results
- Internal training & LMS integrated AI: learning anytime, anywhere, content management, multi-modal with personalization from AI
- Dashboard BI + AI Advisor: real-time reports, suggestions leadership decisions based on data resources.
INTEGRATED AI ACCELERATION CONVERTER OF PERSONNEL
Lac Viet has officially launched The 3 AI assistant hr deeply integrated into the LV SureHCS including LV-AI.Docs, LV‑AI.Resume and LV‑AI.Help to automate the task administration, standardized data enhanced experience personnel
- LV‑AI.Docs: automatic dissection transfer data from documents such as CCCD, windows, SOCIAL insurance, by level of digital records, standardized
- LV‑AI.Resume: analysis of CV auto, construction, candidate profile, find people with the right criteria by prompt intelligent data mining candidate pool efficiency
- LV‑AI.Help: chatbot internal support, answer questions HR 24/7 access form process quick contextual user
TYPICAL CUSTOMERS ARE DEPLOYING LV SUREHCS
- Coca-Cola Vietnam: System deployment LV SureHCS to digitize comprehensive human resource management group has standardized the data, the optimal operating HR according to international model.
- Textile company Success (TCM): Application LV SureHCS to manage hr, payroll, benefits, timekeeping and capacity profile for nearly 5,000 employees across 5 areas of activity – from textiles and fashion to real estate.
- Total company air Port, Vietnam (ACV): Choose to trust LV SureHCS to operate the system large-scale personnel with over 10,000 employees, 24 subdivisions, solved the problem of complex business of modeling state-owned companies.
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BUSINESS IS WHAT WHEN DEPLOYING SOFTWARE LAC VIET SUREHCS?
- Comprehensive solutions from A‑Z cover the entire process of HR from recruitment, profile, attendance, payroll, benefits, training, reviews, experience staff
- Highly customizable & flexible connection to suit any scale, industry, easy to connect with ERP, finance, office of chemical
- Save cost & performance enhancement help to lose 40-60% of the cost of operating personnel, retain talent, improve the work efficiency
CONTACT INFORMATION:
- Hotline: 0901 555 063
- Email: [email protected] | Website: https://www.surehcs.com/
- Office address: 23 Nguyen Thi Huynh, Phu Nhuan, ho chi minh CITY.CITY
If you are the person in charge of C&B or personnel management in a business has employees working outside the office or business is search engine digitization process timesheets – payroll to reduce operating costs, increase performance, personnel, then this is the ideal time to learn and view demo.
Please contact Lac Viet SureHCS today to experience directly how the system recorded hours & location, data synchronization salary calculator helps you to manage hr effectively right from the first step.
5. Any business should use timekeeping software location?
When the organizations and enterprises are to find out information about software clocking position, the key thing is to determine the model operated his real “joints” with this solution or not. Here is the situation, the fact that such solutions bring value clear — if you are in the home position management, C&B, imagine yourself standing in front of the following:
5.1 Business have employees who work outside the office
If your business has a team of staff such as technicians for repair at the scene, the delivery staff, sales teams, move frequently or work in multiple locations, then the recorded “staff have come to the right place” and “staff left the position when” 's a big problem. With attendance software location, businesses can:
- Record the exact time, location, attendance, avoid case of “go big” or noted deviations.
- Monitoring the work efficiency, from that assessment correct volume, the performance quality of work.
- For example, a logistics company can quickly check the staff have come to the right delivery address in the time frame specified or not that don't have to call each question.
5.2 Enterprise branch, need to synchronize data focus
With multiple branches or offices scattered, the general board industry, and export the data from each timekeeper, entry into the payroll system is very time consuming prone to errors. Positioning solutions help:
- Focus attendance data from all branches of a single system, reducing data entry manually, reduce processing time.
- Ensure that data and location was verified for all employees, regardless of where they are: the central office, branch or in the field.
5.3 hybrid Models work in conjunction between the office and remote
After translation COVID-19, many businesses apply model flexible working (hybrid): a part-time employee to work in the office, the rest work remotely or in the field. Meanwhile, the problem of control, time/place of work as important. Timekeeping software navigation help:
- Clearly defined when employees start work, where, when to end, even when they are not in the office, fixed.
- Enhance transparency between employees and the business, create trust: employees know the business fair assessment; business know the data is correct.
In the context of business have increasingly focused workforce performance, attendance software geolocation become indispensable tools for optimal management personnel. With Lac Viet SureHCS, business not only control the hours, the actual location of the employees but also automates the entire process of company – payroll – benefits, cost savings, operating time.
